Commercial Litigation Legal Secretary

ARCS; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A legal services provider in Johannesburg seeks an experienced legal secretary with a focus on litigation. The role involves dictaphone typing of legal documents, diary management, and administrative support for legal professionals. Candidates must have a minimum of 5 years' experience as a legal secretary and strong proficiency in Microsoft Word and Excel. A legal secretarial diploma or paralegal qualification is highly preferred.

Qualifications

• Minimum of 5 years' experience as a legal secretary (litigation focus).
• Confidential, reliable, punctual, and proactive.
• Ability to work under pressure with high attention to detail.

Responsibilities

• Dictaphone and copy-typing of a wide range of legal documents.
• Formatting, compiling, and typing pleadings, notices, and legal correspondence.
• Diary management and administrative support for multiple legal professionals.
• Preparing billing memos, pre-bills, and liaising with the accounts department.

Skills

Strong proficiency in Microsoft Word (2010+)

Strong proficiency in Excel

Exceptional organisational abilities

Strong written communication skills

Strong verbal communication skills

Time management skills

Client relationship skills

Education

Matric

Legal secretarial diploma or paralegal qualification

Tools

Aderant Expert (CMS)

FileSite systems

Job description

Duties & Responsibilities

• Dictaphone and copy-typing of a wide range of legal documents
• Formatting, compiling, and typing pleadings, notices, and legal correspondence
• Effecting and verifying amendments to legal documents
• Preparing and organizing client, counsel, and resource files
• Diary management and administrative support for multiple legal professionals
• Handling telephone calls, messages, and general office administration
• Preparing billing memos, pre-bills, and liaising with the accounts department
• Managing debtors in coordination with accounts
• FICA administration and follow-up
• Coordinating with clients, counsel, presiding officers, experts, and service providers
• Organizing travel logistics including flights, accommodation, transfers, and bookings

Requirements

Minimum of 5 years' experience as a legal secretary (litigation focus)

Strong proficiency in Microsoft Word (2010+) and Excel

Experience using Aderant Expert (CMS) and FileSite systems

Matric is essential ; legal secretarial diploma or paralegal qualification is advantageous, but highly preferred

Exceptional organisational and multitasking abilities

Strong written and verbal communication skills

High attention to detail and ability to work under pressure

Confidential, reliable, punctual, and proactive

Strong client relationship and time management skills