Commercial Administrator

SFG Engineering; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading engineering firm seeks a professional for commercial contracts administration in Johannesburg. The successful candidate will manage contract aspects, assist with invoicing and audits, and support the sales team. Ideal candidates should possess strong communication skills and have experience in project administration.

Qualifications

• 3 years’ experience in Projects and Commercial Administration.
• Good command of the English language.
• Computer literacy with knowledge of Syspro and Excel.

Responsibilities

• Manage commercial aspects of contracts and ensure invoicing is up to date.
• Assist with customer queries and report generation.
• Capture invoices and orders in SYSPRO.

Skills

Communication skills

Customer service orientation

Business acumen

Decision making

Organization

Education

Matric with English

Tools

Windows

Excel

Syspro

SAP

Job description

The main responsibility of this position is to assist with the existing commercial contracts administration

Duties and responsibilities

1. Projects

Manage commercial aspects of new and existing contracts, namely :

Accounts details on order handover stage.

Perform monthly internal audits on project files to ensure that all procedures are followed.

Authorise project close out on contract completion.

Reconcile complex projects accounts including long term agreements.

2. Stock

Create new stock codes, following recent MRP procedures.

Ensure correct costing of buy-out items or 3rd party contracting services.

Manage project stock, ensuring all invoicing is up to date and that the stock reflected is physically correct (WIP)

3. Commercial Administration

Performance Bonds and Bank guarantees – company branches

Delivery notes and loading sales orders in SYSPRO (company A, B and 3)

Invoices (company A, B and 3).

Ensure sums are invoiced in accordance with agreed milestones.

Obtain indices from SEIFSA and generate CPA calculations when needed.

Forecast milestone invoicing.

Assist Contracts, Proposal and Sales team with commercial and other queries

Assist Customers with commercial and other queries.

Assist company South Africa branches and sales team with commercial and other queries.

4. Reports Monthly

Sales reports for company branches

Debtors’ report for company branches

Open orders report for company branches

Assist the Debtors’ Department in monitoring payments for the company

5. SYSPRO

Capture customer orders (Company A, B and 3).

Load and capture invoices (Company A, B and 3).

Delivery notes (Company A, B and 3)

Load and capture purchase orders (Company A, B and 3)

Ensure all sales orders and purchase orders are captured correctly (Company A, B and 3)

Qualifications and Experience

Matric with English.

3 years’ experience in the Projects and Commercial Administration Field.

Good command of the English language and communication skills.

Computer literacy – good knowledge of Windows and Excel, Syspro experience.

SAP Experience

Special Requirements

A legal driving licence.

Must be able to read, write, speak and understand the English language.

Must be able to communicate clearly and concisely, orally and in writing, including formal communication and making presentations.

Must possess the ability to make independent decisions when circumstances warrant.

A sense of urgency with a strong customer service orientation.

Hard working, resourceful, ambitious with excellent business acumen.

Working Conditions

Mainly office based (Wadeville).

Is subject to work beyond normal working hours, evenings, weekends and holidays should the need arise.

Required to attend and participate in continuing educational programs designed to keep you abreast of changes in your profession.