Client Support Services (CSS) Coordinator

Hyperclear Tech; Stellenbosch; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading technology firm is seeking a Client Support Services (CSS) Coordinator to oversee the efficient handling of client requests in a hybrid work environment. Your responsibilities will include managing ticket allocation, coordinating on-site support, and supporting team schedules. Ideal candidates should have a National Senior Certificate, ITIL Foundation, CompTIA A+, and relevant experience in service desk operations. This role emphasizes strong customer communication and technical competencies.

Qualifications

• 2-3 years' Service Desk experience.
• 3-5 years' experience working with customers and clients.
• Basic knowledge in Microsoft 365 and Desktop Support.

Responsibilities

• Allocate and prioritize incoming requests and incident tickets.
• Coordinate on-site technical support visits.
• Manage team schedules and availability.

Skills

Microsoft 365

Desktop Support

Ticketing management system

Basic reporting skills

Networking Knowledge

Listening skills

Ability to explain technical concepts

Education

National Senior Certificate

ITIL Foundation

CompTIA A+

Tools

Ticketing management system

Job description

Job Title

Client Support Services (CSS) Coordinator

Location

Johannesburg / Stellenbosch (Hybrid/Remote)

Purpose of Position

As a Client Support Services (CSS) Coordinator, you play a key role in supporting the day-to-day operations of our Client Support Services. You help ensure that incoming requests and incidents are handled efficiently and in line with our service standards. By maintaining smooth workflows and assisting with issue resolution, you contribute directly to a positive experience for both customers and internal users. This role is essential in upholding the quality and responsiveness of our support services.

Key Responsibilities

Ticket Management and Triage

• Allocate incoming requests or incident tickets to the correct team members.
• Prioritise tickets based on urgency and impact, and coordinate with the team and Team Leads' to make sure high-priority matters are addressed accordingly.
• Ensure incident and request classifications are accurately logged by assisting interns with triage, priority setting, and status updates.
• Review and address any feedback received by identifying and correcting classification errors.

Onsite Technical Support

• Coordinate and schedule on-site technical support visits for the CSS Team, ensuring all arrangements are in place and aligned with user requirements.

Role Coordination

• Coordinate a team rotation to help balance workloads while giving everyone the opportunity to build experience across different areas of their roles.
• Work with the Team Leads to create and maintain weekly schedules that clearly outline team members’ responsibilities, updating them regularly to reflect any changes in availability or priorities.
• Coordinate team schedules and availability to ensure adequate coverage during business hours and assigned shifts.
• Schedule and organise on-site support activities, working closely with technicians to ensure smooth and timely service delivery.

Logistics and Procurement

• Coordinating clients' orders and deliveries in collaboration with the procurement team within CSS.
• Coordinate the collection and delivery of client equipment by working closely with the drivers to ensure timely pick-up and drop-off as required.
• Coordinating and assist with the tech in office in the PC LAB daily with equipment received from procurement.

Training and Mentoring

• Support training and skills development by guiding team members in effectively using specific CSS IT tools and systems.
• Provide day-to-day guidance and informal training to technicians working in the co-ordinating team.
• Train and onboard new CSS team members on the ticket management system and other commonly used CSS IT tools.

Continuous Learning

• Keep up to date with industry trends and emerging technologies to stay ahead and continuously enhance expertise.

Reporting and Support

• Generate reports from internal systems to support Service Delivery Managers (SDMs) and Team Leaders with visibility into open and closed tickets across client accounts. These reports provide valuable updates for alignment sessions and help ensure clear communication of ongoing work.

Project Participation

• Assign team members to projects and coordinate their involvement in project management activities within the CSS Department.

Customer Service

• Maintain clear and professional communication with end users, ensuring their needs and concerns are effectively addressed.

People Leadership

• Train and onboard new team members, as well as provide ongoing training and development opportunities for existing team members.
• Foster collaboration by encouraging teamwork, open communication, and a supportive atmosphere within the team.

Process Improvements

• Actively contribute to discussions by raising relevant points and exploring opportunities for implementation.
• Drive continuous process improvement by identifying opportunities to enhance workflows and elevate service standards.
• Gather input from IT technicians, end users, and stakeholders to inform and support proposed improvements.

Call Management

• Proactively ensure and monitor that technicians are available and ready to take calls promptly.

Key Requirements

Required

• National Senior Certificate
• ITIL Foundation
• CompTIA A+
• 2-3 years' Service Desk experience
• 3-5 years' experience working with customers and clients

Beneficial

• CompTIA N+
• Previous experience working in Managed Service Provider industry

Technical Competencies and Skills

• Basic knowledge in Microsoft 365
• Basic knowledge in Desktop Support
• Intermediate knowledge in using a ticketing management system
• Basic reporting skills
• Applying Expertise and Technology
• Basic Networking Knowledge
• Demonstrates strong listening skills and the ability to explain technical concepts in simple, relatable terms to clients

Behavioural Competencies and Skills

• Striving
• Collaboration
• Tenacious
• Direct
• Influential