Client Services Clerk - Front Desk Reception

JDJ Diagnostics; Gqeberha; On-site; ZAR 15 000 - 25 000; Full time

Job summary

An established industry player is looking for a dedicated client services operator to enhance client interactions and streamline laboratory operations. In this pivotal role, you will ensure effective communication between healthcare providers and clients, manage order processing, and maintain accurate client records. Your strong communication skills and attention to detail will be key in addressing client inquiries and resolving issues efficiently. Join a dynamic team committed to providing exceptional service and support in a fast-paced environment. If you thrive on collaboration and have a passion for client satisfaction, this opportunity is perfect for you.

Qualifications

• Completed Matric is essential.
• Experience in customer service or healthcare is beneficial.

Responsibilities

• Serve as the primary contact for clients, addressing inquiries and requests.
• Maintain client records and schedule appointments for specimen collection.

Skills

Verbal Communication

Written Communication

Microsoft Office Suite

Laboratory Information Management Systems (LIMS)

Organizational Skills

Problem-Solving Skills

Education

Completed Matric

Tools

Laboratory Information Management Systems (LIMS)

Microsoft Office Suite

Job description

Position Summary:

JDJ Diagnostics seeking a client services / switchboard operator to join our team. The ideal candidate will be responsible for providing exceptional support to clients, ensuring smooth communication between the laboratory, healthcare providers, and assisting with various administrative tasks. This role requires a blend of excellent communication skills, organizational abilities, and knowledge of laboratory operations.

Key Responsibilities:

Client Interaction: Serve as the primary point of contact for clients, including hospitals, clinics, and physicians, addressing inquiries, concerns, and requests.

Order Processing: Assist clients in placing laboratory test orders, ensuring all necessary information is accurately entered into the system.

Tracking of Lab Turn around Time: Responsible for samples being tracked into lab via couriers, sisters, Pre analytical to follow up on results and ensure TAT is adhered to.

Client Education: Educate clients on available testing services, processes, and turnaround times to ensure they are well-informed.

Query Resolution: Address and resolve any client issues or concerns, coordinating with appropriate lab personnel to ensure timely resolution.

Database Management: Maintain and update client records in the laboratory information management system, ensuring accuracy and confidentiality of information.

Scheduling: Schedule appointments for specimen collection, ensuring clients are informed of the process and timelines.

Collaboration: Work closely with laboratory technicians, pathologists, and other staff to ensure efficient workflow and exceptional client service.

Qualifications:

Education: Completed Matric

Experience: Previous experience in customer service, healthcare, or a laboratory setting would be beneficial.

Skills:

Strong verbal and written communication skills.

Proficient in Microsoft Office Suite and laboratory information management systems (LIMS).

Ability to manage multiple tasks in a fast-paced environment.

Detail-oriented with strong organizational and problem-solving skills.

Ability to handle confidential information with discretion.

Personal Attributes: Friendly, professional demeaner, with a strong focus on customer service and patient satisfaction.

Required to work evening / morning or weekend shifts based on client needs.