Client Liaison Receptionist & Administrator

Time Personnel; Cape Town; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking a proactive and well-spoken individual to serve as the face of their organization in Cape Town. This role requires a blend of clerical skills and excellent communication abilities to efficiently manage office operations and visitor interactions. You will be responsible for maintaining office tidiness, managing supplies, and supporting the finance department with invoice processing. If you thrive in a dynamic environment and possess the ability to multitask and prioritize effectively, this is a fantastic opportunity to grow within a forward-thinking company.

Qualifications

• 2-5 years experience in similar roles required.
• Proficient in Microsoft Office and English, with strong communication skills.

Responsibilities

• Greet and direct visitors, ensuring a welcoming environment.
• Perform clerical duties to support office management and maintain tidiness.
• Manage invoices and coordinate with finance for accuracy.

Skills

Microsoft Office Suite

English proficiency

Communication skills

Organizational skills

Multitasking

Resourcefulness

Flexibility

Tools

Sage

SharePoint

Job description

Do these three words describe your qualities and attitude in the workplace?

Our client, a large modern forward-thinking company, requires you to have reliable transport to work in Cape Town CBD. Excellent grooming and very well spoken to be the front face representing their leading organisation.

POSITION INFO : REQUIREMENTS

• 2-5 Years experience in similar roles
• Proficient with Microsoft Office Suite
• Proficient in the English language (Read, write & speak)
• Professional appearance
• Solid communication skills, both written and verbal
• Front-facing orientation
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organise, multitask, prioritise and work under pressure
• Ability to accommodate flexibility if necessary

DUTIES

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Support the Office Management for the purpose of ensuring the efficient running of the office
• Perform clerical duties such as filing, photocopying, collating, faxing, and binding
• Ensure knowledge of staff movements in and out of the organisation
• Arrange for necessary repairs / changes for maintenance suppliers / service providers
• Maintain general condition and tidiness of the office
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail, deliveries and couriers for office staff
• Maintain security by following procedures and controlling access
• Maintain inventory of office supplies and materials, and place orders where necessary
• Update contact lists and add new employees
• Maintain documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors
• Receive and verify invoices from suppliers and vendors.
• Systematically capture and enter invoice details into Sage.
• Ensure accuracy and completeness of all invoice data.
• Coordinate with the finance department to resolve any discrepancies or issues with invoices.

Salary: R negotiable dependent on experience

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