Chief Registry Clerk (Office Service Pool)

Department of Education; Pretoria; On-site; ZAR 326,000; Full time

Job summary

The Department of Education seeks a Chief Registry Clerk to supervise registry operations and ensure compliance with record management policies. The ideal candidate will possess excellent communication skills, substantial experience in registry operations, and a valid driver's license. This position offers a competitive salary and the opportunity to contribute to a significant public service.

Qualifications

• Minimum of 3-5 years relevant experience in Registry.
• Knowledge of Record Management and Archive policies.
• A valid South African driver's license is an advantage.

Responsibilities

• Supervise registry activities and staff performance.
• Maintain filing plans and control receipt of files.
• Provide guidance to Registry Clerks on daily tasks.

Skills

Communication skills

Interpersonal skills

Security consciousness

Ability to work under pressure

Education

Grade 12

Relevant tertiary qualification

Tools

PERSAL

MS Office

Job description

Chief Registry Clerk (Office Service Pool)

• Reference Number : refs/022858
• Directorate : Sub-Directorate: Finance and Administration
• Number of Posts : 1
• Package : R325 101 per annum

Requirements :

• Grade 12 plus a minimum of 3 -5 years relevant experience in Registry. A relevant tertiary qualification will be an added advantage. Knowledge and understanding of Record Management and Archive policies, procedures, regulations. Excellent communication (verbal and written) and interpersonal skills. Security consciousness/awareness. Ability to work under pressure, use of PERSAL and MS Office software. A valid South African driver’s license is an added advantage..

Duties :

• Supervise subordinates and registry activities in the unit. Supervise the maintenance of filing plans according to regulatory framework. Control receipt, opening and maintenance of files and documents. Update and maintain records management and documents classification systems. Maintain safe custody and protection of files and records. Identify files and records for archiving. Allocate file reference numbers. Provide advice and guidance to Registry Clerks on the day-to-day functions of the Registry. Maintain various control registers. Responsible for the administration and supervision of all registry procedures. Supervise performance management and training of subordinate(s).

Notes :

• It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled on the first page by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled, and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a detailed CV MUST be attached on hand delivered, posted and online applications. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. Following the interview process, recommended candidate (s) to attend the generic MMS competency assessment. The logistics of which will be communicated by the Department. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, emailed and late applications will be considered. Applications must be delivered or posted to: Physical address: Physical Klipgat Road Old Hebron College Postal Address: Private Bag X38, Rosslyn, 0200, or apply online at https://jobs.gauteng.gov.za/

Employer : Department of Education

Closing Date : 04-07-2025

Criteria Questions

Do you have Grade 12?

Do you have a minimum of 3 -5 years relevant experience in Registry?

Do you have a South African driver’s licence?

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.