Chemistry Dept Administrative Assistant & HOD Support

Mandela; Gqeberha; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Nelson Mandela University seeks a capable secretary to provide high‑level administrative and secretarial support to the Department of Chemistry at South Campus. The role includes managing the Head of Department’s office, information management, and assisting postgraduate students and staff in routine academic administration.

Applicants should have Grade 12, at least 3 years of relevant experience, and familiarity with university systems.

Qualifications

• Grade 12 or equivalent; post-school qualification advantageous.
• A minimum of 3 years of relevant working experience.
• Previous administrative experience within a university environment.

Responsibilities

• Provide Secretarial support and high level administrative support.
• Manages the office of the Head of Department.
• Document and Information Management.
• Financial Administration and assisting with budget monitoring.
• Handle queries from internal and external stakeholders.
• Arranging departmental functions and meetings.
• Assist with academic administration.

Skills

Administration skills

Organisational skills

Minute taking

MS Office

ITS system familiarity

Financial functions

Interpersonal skills

Time management

Confidentiality

Education

Grade 12 or equivalent

Post-school qualification advantageous

Tools

MS Office

ITS system

Job description

Nelson Mandela University seeks a capable secretary to provide high‑level administrative and secretarial support to the Department of Chemistry at South Campus. The role includes managing the Head of Department’s office, information management, and assisting postgraduate students and staff in routine academic administration.

Applicants should have Grade 12, at least 3 years of relevant experience, and familiarity with university systems.