Care Home Administrator/Bookkeeping

AMEC SPIE; Kempton Park; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in the care home sector is seeking an experienced Care Home Administrator to provide comprehensive administrative support in a fast-paced environment. You will oversee reception services, manage payroll, and assist with resident admissions, ensuring compliance with all necessary processes. The ideal candidate should be welcoming, highly organized, and able to work both independently and collaboratively.

Qualifications

• Experience as a Care Home Administrator is essential.
• Welcoming and approachable persona.
• Ability to work independently and as part of a team.

Responsibilities

• Manage reception services and respond to inquiries from prospective residents.
• Coordinate admissions and ensure contracts are signed on admission day.
• Manage payroll and financial administration tasks.

Skills

Time Management

Communication

Interpersonal Skills

Job description

We are seeking to appoint an experienced and motivated Care Home Administrator to join our team. Experience as a Home Administrator in a care home is essential to apply for this role. As the Home Administrator, you will report directly to the Home Manager and work closely with other department heads to provide comprehensive administrative support for the business and clinical activities of the care home. The working hours are Monday to Friday, 09:00-17:00, on a full-time contract. For more details, send your CV via WhatsApp to 067 627 3077.

Role Responsibilities:

1. Manage the provision of effective and efficient reception services.
2. Respond positively to all enquiries from prospective residents and assist with any queries they may have.
3. Coordinate admissions with the Home Manager or Deputy Home Manager.
4. Ensure the Resident contract is presented to the Resident or their representative prior to admission and completed and signed on day one of admission.
5. Collect initial payments and arrange Direct Debits for ongoing payments.
6. Maintain administration systems relating to residents.
7. Maintain a day-to-day account of petty cash and present weekly reconciliations to the Home Manager.
8. Liaise with departments regarding payroll, procurement, finance, and HR.
9. Manage day-to-day payroll and queries.
10. Complete payroll returns, ensuring accuracy and timely submission.
11. Produce contract amendments, employment contracts, and HR letters in line with HR processes.
12. Cover reception duties in the absence of the receptionist.

Skills and Experience Required:

• Previous experience as a Care Home Administrator is essential.
• A welcoming and approachable persona.
• Confident in liaising with staff and residents.
• Good time management skills.
• Ability to work independently and as part of a team.