Care Home Administrator / Bookkeeping

Guardian Healthcare; Gauteng; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in the healthcare sector is seeking an experienced Care Home Administrator to provide administrative support in a care home setting. The role requires strong organizational skills, an approachable demeanor, and a strong commitment to operational excellence. This is a full-time position with Monday to Friday working hours, offering ample opportunity to contribute positively to the care home environment.

Qualifications

• Previous experience as a care home administrator is essential.
• Welcoming and approachable persona.
• Ability to work independently and as part of a team.

Responsibilities

• Manage effective reception services and respond to enquiries.
• Coordinate admissions and maintain administration systems.
• Handle payroll duties and produce HR letters.

Skills

Time Management

Team Collaboration

Communication

Job description

We are seeking to appoint an experienced and motivated Care Home Administrator to join our team.

Experience as a Home Administrator in a care home is essential to apply for this role.

As the Home Administrator, you will report directly to the Home Manager and work closely with other department heads to provide comprehensive administrative support for the business and clinical activities of the care home.

The working hours are Monday to Friday, and this is a full-time contract!

For more details, send your CV via WhatsApp.

Role Responsibilities

1. Manage the provision of effective and efficient reception services.
2. Respond positively to all enquiries from prospective residents and assist with any queries they may have.
3. Coordinate admissions with the Home Manager or Deputy Home Manager.
4. Ensure the Resident contract is presented to the Resident or their representative prior to admission, completed, and signed on day one of admission.
5. Collect initial payment and arrange Direct Debits for ongoing payments.
6. Maintain administration systems related to residents.
7. Maintain a daily account of petty cash and present weekly reconciliations to the Home Manager.
8. Liaise with departments regarding payroll, procurement, finance, and HR.
9. Manage day-to-day payroll and queries, complete payroll returns accurately, and ensure they are authorized and submitted within deadlines.
10. Produce all contract amendments, contracts of employment, and HR letters in line with HR processes.
11. Cover reception duties in the absence of the receptionist.

Skills and Experience Required

• Previous experience as a care home administrator is essential.
• A welcoming and approachable persona.
• Confident in liaising with staff and residents.
• Good time management skills.
• Ability to work independently and as part of a team to achieve the best results.