Care Home Administrator

AMEC SPIE; Kempton Park; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A care home provider is seeking a motivated Care Home Administrator in Kempton Park, South Africa. In this full-time role, you will provide essential administrative support, manage reception services, and handle payroll queries. The ideal candidate has prior experience in a similar role and possesses good communication and time management skills. Working hours are Monday to Friday from 09:00 to 17:00.

Qualifications

• Previous experience as a Care Home Administrator is essential.
• Welcoming and approachable personality.
• Ability to work independently and as part of a team.

Responsibilities

• Manage reception services efficiently.
• Respond to inquiries from prospective residents.
• Coordinate admissions with management.
• Maintain administration systems related to residents.
• Handle payroll and financial query management.

Skills

Reception services management

Effective communication

Time management

Team cooperation

Job description

We are seeking to appoint an experienced and motivated Care Home Administrator to join our team. Experience as a Home Administrator in a care home is essential to apply for this role. As the Home Administrator, you will report directly to the Home Manager and work closely with other department heads to provide comprehensive administrative support to the care home.

The working hours are Monday to Friday, 0900-1700, and this is a full-time contract. For more details, please send your CV via WhatsApp to 067 627 3077.

Role Responsibilities:

1. Manage the provision of effective and efficient reception services.
2. Respond positively to all enquiries from prospective residents and assist with any queries they may have.
3. Coordinate admissions with the Home Manager or Deputy Home Manager.
4. Ensure the Resident contract is presented to the Resident or their representative prior to admission, completed, and signed on the day of admission.
5. Collect initial payment and arrange Direct Debits for ongoing payments.
6. Maintain administration systems related to residents.
7. Maintain a daily account of petty cash and present weekly reconciliations to the Home Manager.
8. Liaise with departments regarding payroll, procurement, finance, and HR.
9. Manage daily payroll and related queries.
10. Complete payroll returns accurately, with proper authorization, within deadlines.
11. Produce all contract amendments, employment contracts, and HR letters in line with HR processes.
12. Cover reception duties in the absence of the receptionist.

Skills and Experience Required:

• Previous experience as a Care Home Administrator is essential.
• A welcoming and approachable personality.
• Confident in liaising with staff and residents.
• Good time management skills.
• Ability to work independently and as part of a team to achieve optimal results.