Care Home Administrator

Job Crystal; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player is looking for a dedicated Care Home Administrator to enhance their team. This role is pivotal in providing comprehensive administrative support to the care home, ensuring smooth operations and effective communication among departments. You will be responsible for managing reception services, coordinating admissions, and handling payroll queries. The ideal candidate will have prior experience in care home administration, possess excellent time management skills, and be able to work both independently and as part of a team. Join this rewarding environment where your contributions will make a significant impact on residents' lives.

Qualifications

• Essential experience as a care home administrator is required.
• Must possess good time management and communication skills.

Responsibilities

• Manage effective reception services and coordinate admissions.
• Handle payroll queries and maintain administration systems.

Skills

Care Home Administration

Time Management

Teamwork

Communication

Job description

We are seeking to appoint an experienced and motivated Care Home Administrator to join our team. Experience as a Home Administrator in a care home is essential to apply for this role. As the Home Administrator, you will report directly to the Home Manager and work closely with other heads of departments to provide a comprehensive admin service to support the business and clinical activity of the care home. The working hours are Monday to Friday 0900-1700 and this is a full-time contract!

Role Responsibilities

1. Manage the provision of effective and efficient reception services.
2. Respond positively to all enquiries from prospective residents and assist with any queries they may have.
3. Coordinate admissions with the Home Manager or Deputy Home Manager.
4. Ensure the Resident contract is presented to the Resident or their representative prior to admission and is completed and signed on day one of admission.
5. Collect initial payment and arrange Direct Debits for ongoing payments.
6. Maintain administration systems relating to residents.
7. Maintain a day-to-day account of the petty cash and present weekly reconciliations to the Home Manager.
8. Liaise with appropriate departments regarding payroll, procurement, finance, and HR.
9. Manage day-to-day payroll and queries.
10. Complete payroll returns, ensuring they are correct, authorised appropriately, and presented within agreed deadlines.
11. Produce all contract amendments, contracts of employment, and HR letters in line with agreed HR processes.
12. Cover reception duties in the absence of the receptionist.

Skills And Experience Required

1. Previous experience as a care home administrator is essential.
2. A welcoming and approachable persona.
3. Confident in liaising with other members of staff and residents.
4. Good time management skills.
5. Able to work alone as well as part of a team to achieve the best result.