Capital Equipment Administrator

Objective Personnel; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Objective Personnel is seeking a detail-oriented admin/clerical professional in Gauteng with 3–5 years of experience. The role handles quotations, invoicing, CRM maintenance, and parts procurement.

Strong communication, time management and organizational skills are essential to support capital equipment teams and ensure QMS compliance. Candidates should hold Matric and a valid driver’s license, with proficiency in Excel, Word and MS Teams.

Qualifications

• Must have Matric / Senior Certificate.
• 3–5 years of relevant experience in related field.
• Valid driver’s license is preferred.
• Proficient computer literacy including Excel, Word and Outlook.
• Strong time management, organization and record-keeping skills.
• Excellent communication and interpersonal abilities; able to work with suppliers.

Responsibilities

• Process service and repair quotations.
• Generate service and repair invoices accurately.
• Maintain records and CRM documentation for servicing and repairs.
• Update pricing and costing files for equipment parts.
• Place orders for equipment parts with Procurement Officer.
• Follow up on outstanding orders and assist with health and safety compliance.
• Support Quality Management System and ensure proper documentation control.
• Prepare monthly reports for capital equipment and assist related teams.

Skills

Time management

Record keeping

Attention to detail

Critical thinking

Problem solving

Planning

Organizational skills

Decision making

Proactiveness

Teamwork

Communication

Ability to work under pressure

Education

Matric / Senior Certificate

Tools

Excel

Word

Outlook

OneDrive

MS Teams

Job description

Qualification

• Matric / Senior Certificate

Requirements

• 3 - 5 Years experience in related field
• Valid drivers license
• Computer Literacy: Excel, Word, Outlook, OneDrive, MS Teams
• Effective Time Management
• Record keeping
• Methodical
• Able to work under pressure
• Effective communication and interpersonal skills with superiors, colleagues and suppliers
• Attentive to detail, and ability to multi-task and to be able to use own initiative.
• Critical thinking and problem-solving skills.
• Planning and organization
• Decision making
• Be Proactive
• Effective communication and teamwork skills
• The ability to plan ahead and deal with unexpected changes.
• Effective conflict management, and ability to work as part of a team

Duties

• Processes all service / repair quotations.
• Generates all service / repair invoices.
• Maintains records, files and CRM System and other systems with respect to all servicing and repairs.
• Maintains Equipment Parts Pricing and Costing files and updates are done where necessary.
• Places all orders for Equipment Parts with Procurement Officer
• Follows up on outstanding orders.
• Assist in maintaining the Health & Safety principles of the organization.
• Work within the Company's Quality Management System
• Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained.
• Documentation of NCA's and AR's where relevant.
• Best Practices - Improve processes and policies in support of organisational goals.
• Formulate and implement departmental policies and procedures to maximise output.
• Monitor adherence to procedures.
• Administrative excellence
• Filing, Archiving, communication
• Compiling and updating Monthly Reports for Capital Equipment
• Support and assist Capital Equipment Team and other supporting functions.