Buying Adminstrator

Tych Business Solutions; Vereeniging; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Tych Business Solutions is seeking a Buying Administrator to manage day-to-day procurement, stock maintenance, and supplier coordination in Vereeniging. You will process POs, ensure timely deliveries, and maintain paperwork for all purchases to support project execution.

The role requires BBBEE compliance awareness, strong negotiation, and ERP experience. Familiarity with SAP and CRM helpful. On-site position with focus on accurate records and timely reporting.

Qualifications

• Grade 12 and Diploma NQF 6.
• Imports / Exports Experience – 3 Years.
• 3 Years’ Experience in a similar environment.

Responsibilities

• Prepare and process purchase orders based on approved quotations and requisitions.
• Monitor and follow up on orders, confirm supplier delivery dates.
• Arrange daily collections or deliveries to stores and coordinate with logistics.
• Ensure procurement documentation is accurate before goods receipt and submission to Accounts.
• Provide administrative procurement support to projects and departments.
• Maintain supplier agreements and onboard new vendors.

Skills

Negotiation

Supplier management

Communication

Analytical skills

Time management

MS Office

Education

Grade 12

Diploma NQF 6

Tools

SAP

CRM

Job description

Must have:

PPFMA

BBBEE

Import and export experience

Under general direction of the Buying Manager responsible for sourcing and buying stock/assets for the company and its clients. To take ownership in the running of the day to day buying operations, ensuring that company stock is maintained and that goods requiring collection/delivery from suppliers and related parties are given through to stores on a daily basis and the correct paperwork has been processed before, during and after the purchase of the goods. To actively assist in ensuring compliance with all company policies, procedures and work instructions and legal obligations and assisting the company in meeting its BBBEE objectives.

Procurement Operations

• Prepare and process purchase orders based on approved purchase quotations and departmental requisitions.


• Monitor and follow up on purchase orders, confirming supplier delivery dates and ensuring on time delivery.


• Arrange daily collections or deliveries to stores and coordinate with logistics where necessary.


• Ensure all procurement documentation is accurate before goods receipt and submission to the Accounts Department.

Supplier Management

• Source materials and services from suppliers and negotiate pricing, quality, delivery, and payment terms.


• Prepare and issue Requests for Information (RFIs), Requests for Quotations (RFQs), and Requests for Tenders (RFTs).


• Analyse supplier quotations and make procurement recommendations.


• Maintain and improve supplier relationships and ensure BBBEE compliance where applicable.


• Conduct supplier audits and compile supplier performance reports with improvement recommendations.


• Identify and maintain relationships with buying houses and new vendors.

Procurement Administration

• Provide administrative procurement support to projects and operational departments.


• Administer and maintain supplier agreements and contracts.


• Set up or onboard new vendors in the procurement system and maintain procurement records.


• Maintain and update material standards, including exchange rates and raw material trends.


• Provide sample components for development and quality approval when required.

Inventory and Logistics Coordination

• Coordinate with the Stores Department to monitor inventory levels and prevent shortages.


• Ensure logistics arrangements support operational requirements and project timelines.

Compliance and Reporting

• Ensure adherence to company safety regulations, procurement policies, and legal guidelines.


• Maintain proper documentation of all procurement transactions.


• Compile and submit weekly and monthly procurement reports.


• Maintain proper housekeeping and record management practices.

Key Skills and Competencies

To perform effectively in this role, the Buying Administrator should demonstrate:

• Strong negotiation and supplier management skills


• Excellent attention to detail and organizational ability


• Effective communication and relationship management


• Knowledge of procurement processes and supply chain principles


• Proficiency in ERP systems (SAP experience advantageous)


• Ability to analyse quotations and procurement data


• Understanding of procurement legislation and compliance requirements

Qualifications and Experience (inherent requirements of the position)

Grade 12 and Diploma NQF 6

Imports / Exports Experience – 3 Years

3 Years’ Experience in a similar environment

Skills / Knowledge (Inherent Requirements of the position)

Skills

• Excellent Communication both written and verbal


• Excellent Administrative Skills including:


• Invoices and Invoice Process


• Reporting


• Conflict Management


• Problem Solving


• Time Management


• MS Office – Word, Excel, PowerPoint – Intermediate


• SAP & CRM


• Negotiation