BUYERS ASSISTANT: BISCUITS

Woolworths; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading retail company in South Africa is looking for an Administrator to support the Biscuits team. This role involves daily supplier communication, order management, and reporting. The ideal candidate should have at least 2 years of relevant experience, strong Excel skills, and an understanding of retail practices. The position promises opportunities for personal development and group collaboration.

Qualifications

• At least 2 years relevant administration experience.
• System experience of Supplier portal, Oracle, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous.
• Basic understanding of retail accounting practices.

Responsibilities

• Daily communication with the supplier base and weekly reconciliation.
• Provide ordering support, creating and editing orders.
• Prepare departmental reports and maintain supplier files.
• Compile and update promotional planners and supplier completion check sheets.
• Handle ad-hoc queries and requests.

Skills

Computer literacy skills – Proficient in Excel, PowerPoint and Word

Good communication skills (verbal and written)

Planning and organizing skills

Attention to detail and Analytical ability

Ability to work under pressure

Integrity and ability to maintain confidentiality

Education

Matric (Grade 12)

Tools

Supplier portal

Oracle

COGNOS

JDA FF

RMS

Job description

Job category: FMCG, Retail, Wholesale and Supply Chain

Location: Western Cape

Contract: Permanent

EE position: No

Introduction

To play a key role within the Biscuits team toward achieving the department strategic objectives and KPI’s. Specifically, to support the Buyer to manage the buying processes required to achieve key commercial objectives. This includes pricing and promotional support, reconciliation and billing support, new product launches, general system administration, as well as supplier engagement and follow ups where required.The successful candidate should also be passionate about learning more about the Biscuits category, be willing to immerse themselves in the category, and have a drive for personal development and growth.

· Daily communication with the supplier base and weekly reconciliation.

· Communication with buyers/planners regarding supply and availability of product and ensure corrective action is taken

· Daily reporting of Supplier shorts.

· Taking minutes of meetings – follow up on all outstanding issues from meetings

· Sending out weekly reports.

· Provide ordering support. Creating and editing orders.

· Maintain and Manage Static data.

· Provide general administrative support to the Buying Team.

· Ensure all Price and Pack information is transmitted accurately to all suppliers

· Prepare departmental reports, Excel worksheets and Documents: e.g.:

o Weekly sales reports per supplier.

o Daily and Weekly supplier shorts (order fill) reports.

· Managing and communication of Promotional Planner and managing suppliers completion of Promotional Check Sheet timeously with correct flashes.

· Submitting and Loading promotions

· Manage alignment of flash fonts across all suppliers.

· Departmental operating expense capturing & management.

· Booking of meetings rooms, coffee’s and supplier parking.

· Compile, update and maintain supplier files.

· Handle ad-hoc queries and requests

· Preparation of Contracts and Trading terms

· Sourcing and providing samples for product shoots

· Providing product information to marketing, online, selling and trade teams

· At least 2 years relevant administration experience

· Matric (Grade 12)

· System experience of Supplier portal, Oracle, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous

· Computer literacy skills – Proficient in Excel, Powerpointand Word

· Basic understanding of retail accounting practices

· Basic understanding of Buyingand Planning Knowledge

Behavioural Skills:

•Administration orientation with high levels of accuracy & attention to detail.

•Initiative – ability to anticipate Buying Team member’s requirements and react in advance.

•Ability and willingness to take routine decisions in the absence of Buyer.

•Planning and organizing skills.

•Good communication skills (verbal and written).

•Deadline orientated.

•Good interpersonal skills

•Ability to work under pressure

•Attention to detail and Analytical ability

•Integrity and ability to maintain confidentiality

•Work with team at varying levels

•Results driven and proactive

• Ability to interact across multiple cross groups incl. on-line, marketing and trade planning