Buyers Assistant

Abantu Staffing Solutions; East London; On-site; ZAR 180,000 - 250,000; Full time

Job summary

A retail company is seeking a Buyers Assistant to support the Buying Department and Senior Buyers. The role involves order administration, reporting, and sample control, and requires strong Excel skills, attention to detail, and effective communication. Candidates should have a Matric certificate and preferably a qualification in Fashion Design, along with at least two years of relevant experience.

Qualifications

• Matric / Grade 12 required.
• 2+ years experience in a similar role.
• Driver’s License and advanced Excel skills needed.

Responsibilities

• Support the Buying Department and Senior Buyers.
• Update OTB sheets and manage product orders.
• Compile pricing and performance reports.

Skills

Time Management

Numeracy

Literacy

Data Analysis

Communication

Administration

Adaptability

Analytical Skills

Problem-Solving

Education

Matric / Grade 12

Qualification in Fashion Design

Tools

Microsoft Excel

Job description

Job Purpose:

• The Buyers Assistant supports the needs of the Buying Department and
  Senior Buyers and needs to be proficient across all tasks relating to these
  roles. Reporting to the Head Of Department of the Buying Department

Minimum Requirements:

• Matric / Grade 12
• Qualification in Fashion Design / similar administrative role (advantageous)
• 2+ Years experience in a similar role in retail buying is advantageous
• Driver’s License
• Advanced Microsoft Excel Skills

Main Responsibilities:

Order Administration:

• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements

Reporting:

• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product
• Delivery and Quality Approvals
• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse

Sample Control:

• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product on the Buyers behalf

Store support:

• Timeous feedback to relevant persons on store and customer enquiries

Key Skills and Competencies:

• Manage Time Efficiently
• Strong Numeracy and Literacy Skills
• Data expert (advanced excel)
• Excellent communication Skills
• Excellent administrative Skills
• Highly flexible and adaptable to suit departmental needs
• Ability to work within a team and as an individual
• Strong analytical and problem-solving skills