Buyers Assistant

OneDayOnly.co.za; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

OneDayOnly.co.za in Cape Town seeks a Buying Assistant to ensure deals go live accurately and on time. You will load supplier data, verify pricing, and coordinate samples, photography and approvals, working closely with Buyers and other teams to protect margins and customer trust.

You will develop strong Excel/Sheets skills, track timelines and contribute to daily deal success in a fast-paced e-commerce environment.

Qualifications

• A relevant tertiary qualification in commerce or retail management.
• Understanding of margin, costs and pricing concepts.
• Experience with Excel/Google Sheets for data analysis.
• Interest in retail, product trends and direct imports.

Responsibilities

• Prepare supplier data for Buyers: catalog data, costs and competitor comparisons.
• Assess commercial viability of buy-ins: margin, landed costs, stock risk.
• Keep deal data up-to-date in ASANA, Google Sheets and internal systems.
• Manage end-to-end sample process: request samples, test, coordinate with Studio for photography.
• Coordinate with FX and Sourcing for documents and shipping timelines.
• Conduct daily market sweeps and in-store visits to spot pricing opportunities.
• Monitor live deal performance and assist with replenishment lists.
• Ensure deals are loaded, checked and signed off before cut-off times.

Skills

Attention to detail

Analytical skills

Communication

Proactive

Fast learner

Education

BCom Management/Marketing

Consumer Science: Retail Management

BCom Imports & Exports

Tools

Excel

Google Sheets

ASANA

Outlook/Gmail

Google Drive

Job description

About Us

Step into the wild world of OneDayOnly – South Africa's OG daily deals hub. We're the pioneers of cool discounts, hitting you for just one day because, well, why overcomplicate things? We've got the big names, top suppliers, and a dash of our secret sauce to make you feel like a BIG DEAL. Not to brag, but we have over a million potential savvy shoppers getting our daily dose every 24 hours.

We're not fussy – if the price is right and the quality checks out, we're selling it. That's what makes us the go-to for both the smart buyer and the eager seller. Toss in the urgency of our deals, and boom, success happens quicker than you can blink. So, jump in, where FOMO meets killer deals, and let's turn every day into a retail party!

About You

You're the engine room of the buying pod. While the Buyers are out chasing the next big deal, you're the one making sure it actually goes live – loaded right the first time, signed off before cut-off, and backed by numbers that stand up to scrutiny. Spreadsheets don't scare you, deadlines give you a little thrill, and you'd rather double-check a price comparison than let an inflated deal slip through.

You're part detective (sniffing out competitor prices online and in-store before anyone asks), part air‑traffic controller (samples, shipping timelines, cover images and sign‑offs all landing on time), and part apprentice (shadowing our Buyers daily and soaking up everything about margin, cash flow and what makes a winning product).

If you're curious about product, love retail, and want a front‑row seat to how direct imports go from supplier catalogue to South Africa's favourite deal of the day – this is your launchpad into buying.

Responsibilities

• Preparing prelims for the Buyers: gathering supplier catalogue data, running cost and competitor comparisons (C&Cs), and loading deals accurately onto the backend system.
• Checking the commercial viability of proposed buy‑ins – margin, volume, landed costs and stock risk – and presenting well‑supported recommendations for sign‑off.
• Keeping deal data up to date and accurate across ASANA, Google Sheets and internal systems, and saving all deal screenshots and supporting documents to the correct Google Drive folders daily.
• Owning the end‑to‑end sample process: requesting samples from suppliers, checking quality, tracking testing results and coordinating with the Studio team for photography.
• Working with the FX and Sourcing teams to pull documentation, track shipping timelines and follow up on pending approvals for direct imports.
• Running daily online market sweeps and regular in‑store visits to track competitor pricing and spot new product, brand and range‑gap opportunities.
• Monitoring live deal performance (daily sales and sell‑through rate), and assisting with replenishment lists and placement opportunities to move stock.
• Making sure deals are loaded, checked and signed off before daily cut‑offs, and that cover images reach Design on time.
• Reviewing monthly returns reports and acting on feedback to protect deal quality and our customers' trust.
• Providing admin support to the team: compiling spreadsheets, preparing for meetings, managing calendars, taking meeting notes and following up on emails, calls and action items.
• Assisting with range showings, reviews and post‑mortems to keep improving our buying decisions.
• Shadowing the Buyers daily to learn the buying process and how decisions affect margin, cash flow, warehousing and customer experience.

Experience and Qualifications

• A relevant tertiary qualification, ideally one of:
• Consumer Science: Clothing & Retail Management
• BCom Management or Marketing
• BCom Imports & Exports
• Recent graduates are welcome to apply – no prior work experience is required, though retail, buying or e‑commerce exposure is a bonus.
• Commercial thinking: a basic understanding of margin, costs and pricing, and an eye for what makes a deal worth doing.
• Strong attention to detail and the ability to compile accurate spreadsheets and data.
• Good working knowledge of Excel or Google Sheets (formulas, lookups and basic calculations), plus Outlook/Gmail and Google Drive. Experience with ASANA is a plus.
• Solid research and analytical skills, with confidence comparing prices and product information across multiple sources.
• Highly organised, able to multitask and prioritise across many deals and deadlines at once.
• Clear, professional written and verbal communication, and comfort working with suppliers and other departments.
• Proactive and quick to elevate: you raise issues early and make suggestions without waiting to be asked.
• A fast learner who is keen to grow into a buying role and embraces feedback.
• Calm under pressure, resilient, and accountable for your mistakes.
• A genuine interest in retail, product and consumer trends.

Values

Challenge Accepted:

We chase ambitious sales targets, own our numbers, and celebrate wins while continuously raising the bar.

Solve Smart:

We identify opportunities in the E‑commerce space and use creativity and strategy to close deals effectively.

Character Counts:

We build trust with honesty, integrity, and respect in every interaction with suppliers, turning relationships into long‑term partnerships.

Customer Obsessed:

We ensure customers get the top brands they love with quality and value, delivering excellence every time.

Seriously Unserious:

We bring energy, enthusiasm and humor to team interactions, keeping work fun while achieving results