Buyer Administrator Kew Joburg

SPILASTYLE CC; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic opportunity at a leading company in the promotional products industry seeks a Buyer/Administrator. You will oversee procurement processes, manage supplier relationships, and ensure alignment with client specifications while leveraging your strong organizational skills. The role demands proficiency in Excel and experience with ERP systems, making it ideal for those with a background in inventory administration and a keen eye for detail.

Qualifications

• Minimum 2 years' experience in purchasing or inventory administration.
• Experience in the promotional or retail sectors preferred.
• Advanced Excel user with strong analytical skills.

Responsibilities

• Manage procurement and purchasing processes for promotional items.
• Negotiate supplier pricing and maintain relationships.
• Create and track purchase orders using ERP systems.

Skills

Excel proficiency

Organizational skills

Communication

Negotiation

Attention to detail

Education

Matric (with Maths & Computer Literacy)

Diploma or certificate in Procurement, Supply Chain, or Business Administration

Tools

ERP systems

Data capturing tools

Job description

BUYER/ADMINISTRATOR
Industry: Promotional Products / Branding Solutions
Location: Kew, Johannesburg
Gross Salary: R15 000, 00 – R18000, 00
Starting date: ASAP
Type: Permanent
Role Purpose
To manage the procurement and purchasing processes for branded merchandise and promotional items, ensuring timely delivery, cost efficiency, and alignment with client specifications

Key Responsibilities

Procurement & Supplier Management
oSource promotional products from local and international suppliers
oNegotiate pricing, lead times, and delivery terms
oMaintain strong relationships with preferred vendors
Order Processing & Inventory
oCreate and track purchase orders using ERP systems
oMonitor stock levels and replenish inventory based on demand forecasts
oCoordinate with warehouses to ensure accurate stock movement and delivery
Administrative Support
oCapture invoices and reconcile purchase orders
oMaintain accurate records of discontinued items and supplier communications
oAssist with GRN (Goods Received Notes) and credit note retrieval
oReporting & Coordination
oRun daily, fortnightly, and monthly stock reports
oUpdate out-of-stock lines and ensure correct pack sizes
oLiaise with finance and sales teams to resolve queries and support client orders
Skills & Competencies
Intermediate to advanced Excel proficiency
Strong organizational and time management skills
Excellent communication and negotiation abilities
Familiarity with promotional product cycles and branding logistics
Attention to detail and ability to multitask under pressure
Qualifications & Experience
Matric (with Maths & Computer Literacy preferred)
Diploma or certificate in Procurement, Supply Chain, or Business Administration
2+ years’ experience in purchasing or inventory administration, ideally in promotional or retail sectors
Advanced Excel experience
Experience with ERP systems and data capturing tools