BUYER

Agricultural Research Council; Pretoria; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A research institution in Pretoria is seeking a Procurement and Transaction Processing professional to manage and process procurement activities in line with national regulations. The role entails receiving requisitions, managing RFQs, and reporting on procurement challenges. Candidates should have a solid understanding of procurement policies and experience in supplier management.

Qualifications

• Understanding of National Treasury Act and procurement policies and procedures.
• Ability to manage requisitions for a range of budget amounts.
• Experience with supplier databases and procurement fairness.

Responsibilities

• Process requisitions and verify specifications for goods/services.
• Manage RFQs for various capital items within specified timeframes.
• Report on outstanding requisitions and other financial matters.
• Attend monthly SCM and Finance divisional meetings.

Job description

Procurement and Transaction Processing

Processing transactions in line with the National Treasury Act and ARC policies and procedures.

1. Receive and review requisitions, verify specifications for required goods/services, and source quotations. Ensure correctness by verifying commodity codes and issue orders accordingly.
2. Capital Items: Process RFQs for capex items within 2 days and finalize adjudication within 14 days. Verify approval before proceeding.
3. Manage RFQs for requisitions between R 2,000 and R 30,000, ensuring specifications are met, and process within 10 days.
4. For requisitions between R 30,000 and R 500,000, ensure completeness of specifications, obtain nominations for Bid Specification and Evaluation Committees, issue RFQs, and evaluate responses with the committee. Prepare minutes for approval.
5. For bids exceeding R 500,000, ensure specifications are adequate, obtain necessary approvals, issue tenders, evaluate responses, and prepare documentation for approval and submission.
6. Manage the supplier database, search for suppliers, and ensure rotation to promote procurement fairness.

Handling Queries and Reporting

• Report on outstanding requisitions older than 3 weeks and challenges faced weekly.
• Report irregular expenditure immediately with supporting documentation.
• Provide monthly progress reports on capital procurement and facility projects.
• Manage SCM SharePoint, ensuring scanned POs are filed appropriately.

Financial and Administrative Responsibilities

• Report any invoices for POs exceeding 30 days for payment as required by National Treasury.

Communication

• Report system challenges promptly, including details of errors or problems, and communicate with the service desk.

Meetings

• Attend monthly SCM and Finance divisional meetings.