Business Unit Administrator

Job Title: Business Unit Administrator

Location: Gauteng, Pretoria

Deadline: May 24, 2025

Key Responsibilities

1. BU Administration and Office Support:
   • Provide effective administration and office support services within the Business Unit.
   • Serve as the first point of contact for internal and external clients via telephone and email.
   • Maintain a systematic filing system for easy document retrieval.
   • Develop and regularly update a contact database.
   • Draft correspondence in consultation with the Manager.
   • Prepare and type correspondence, minutes, reports, and other documents as needed.
   • Offer secretarial support for committees chaired by the BU Manager.
2. Meeting Coordination:
   • Manage the Manager's diary, organize meetings, and handle related correspondence.
   • Monitor responses to meeting invitations.
   • Arrange meeting venues and prepare agendas with input from participants.
3. Travel Administration:
   • Coordinate travel arrangements with the contracted agency.
   • Organize staff and Manager's travel, including transport, accommodation, and flights.
   • File travel requisitions and invoices.
4. Records and Documentation Management:
   • Maintain an efficient filing system.
   • Update contact databases regularly.
   • Manage incoming and outgoing correspondence.
   • Establish and maintain document management systems.
5. Procurement Management Administration:
   • Prepare requisitions and purchase orders.
   • Source quotations through RFQ processes.
   • Request manager’s approval before forwarding purchase orders to SCM.
   • Track orders, invoicing, and receipt of goods.
6. Finance Management Administration:
   • Process S&T claims.
   • Monitor and report on budget expenditure.
   • Ensure financial transactions comply with policies and the PFMA.

Educational Qualifications

• Grade 12.
• National Diploma (NQF 6) in Office Administration or equivalent.
• 3-5 years of experience in Office Administration or Secretarial roles.
• Proficiency in MS Office.