Business Procurement Administrator - Natural Resources

SGS; Sandton; On-site; ZAR 200,000 - 400,000; Full time

Job summary

An established industry player is seeking a dedicated Procurement Officer to streamline business procurement processes and enhance supplier performance. In this role, you will serve as the main point of contact for procurement needs, ensuring compliance with policies and achieving key performance indicators. Your proactive approach will drive efficiencies in procurement operations, while your attention to detail will guarantee accurate processing of orders and supplier interactions. Join a dynamic team where your contributions will support a better, safer, and interconnected world, and take the next step in your career with this exciting opportunity.

Qualifications

• Minimum 1 year experience in procurement and transactional administration.
• Understanding of procure to pay fundamentals and accounting.

Responsibilities

• Act as the sole contact for business procurement needs and ensure KPIs are met.
• Coordinate with suppliers and ensure timely receipt of goods and services.

Skills

Attention to detail

Organizational skills

Initiative and proactivity

Collaboration skills

Education

Matric

Tertiary Qualification

Tools

Oracle – IProc

MS Office (Excel, Word)

Job description

Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description

• Sole point of contact for business procurement needs.
• Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).
• Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accruals.
• Ensure the receipt of goods is timely and correctly recorded.
• Ensure any issues on quality, service delivery or supplier’s performance are reported so that Procurement can address with the supplier.
• Ensure Preferred Suppliers are used.
• Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ‘once-off’ suppliers.
• Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
• Purchase Requests: All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.
• Ensure the purchase requisitions are correctly raised and the correct commodity code used to ensure accurate accounting.
• Ensure no delays in processing and or approval process.
• Receiving of services/goods: Co-ordinate with Receivers in business and based on their feedback, receive in IProc.
• Order follow up: Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.

Supplier performance feedback

• Investigate and report any discrepancies between order pricing and quantity vs supplier’s invoice.
• Report any quality issues to be taken up with supplier.

Business Support

• Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.

Procurement policies and procedures

• Work with Procurement to achieve all KPIs.
• Ensure there is no deviation from policies, procedures and system processes.
• Share knowledge and resources with other Centralised Business Purchasing Officers in other business lines.

Qualifications
Education

• Matric.
• Tertiary Qualification (preferred).

Experience

• Procurement (1 year min).
• Transactional Administration.
• Procure to Pay fundamentals and accounting.

IT Competencies

• Oracle – IProc (preferable but not mandatory as training will be provided).
• Proficient on MS Office applications, especially Excel and Word.

Competencies

• Attention to detail.
• Very organized.
• Initiative and proactivity.
• Innovation.
• Able to professionally collaborate across all boundaries.
• Self confidence.