Business Development Administrator

BDO South Africa; Rosebank; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading professional services firm is seeking a candidate for a position focused on tender and proposal administration. Responsibilities include monitoring opportunities, coordinating proposal content, and managing client data. The ideal applicant will have a National Diploma or Bachelor's degree, 2-4 years of relevant experience, and strong organizational and communication skills. This role is based in Rosebank, Gauteng.

Qualifications

• 2-4 years of experience in business development support or administration.
• Experience with tender and proposal administration in a regulated environment.
• Understanding of regulatory requirements (IRBA, B-BBEE, etc.) in professional services is advantageous.

Responsibilities

• Monitor tender portals and internal sources for relevant opportunities.
• Coordinate collation of proposal content with service line teams.
• Maintain accurate timelines of engagements and presentations.
• Capture and update client data on the CRM system.
• Assist in organising BD-related events and campaigns.

Skills

Organisational skills

Communication

Attention to detail

Proficiency in Microsoft Office

Knowledge of CRM tools

Education

National Diploma or Bachelor's degree in Business Administration, Marketing, Communications, or a related field

Tools

Salesforce

Microsoft Office Suite

Dynamics

SharePoint

Job description

Key Responsibilities

Tender Administration

• Monitor tender portals and internal sources for relevant opportunities.
• Support the tender lifecycle: registration, compilation of documents, document collection, clarification management, submission scheduling, and compliance tracking.
• Liaise with procurement teams to ensure alignment with tender requirements.
• Maintain and update a tender register with submission outcomes and feedback.
  
  

Proposal Administration

• Coordinate the collation of proposal content in collaboration with service line teams and subject matter experts.
• Format and proofread proposals to ensure compliance with the firm’s branding and regulatory bodies.
• Maintain a proposal content library including updated CVs, bios, case studies, methodologies, and firm credentials.
• Track all proposal submissions and assist in reporting win/loss ratios.
  
  

Key & Mega Account Administration.

• Maintain accurate timelines of engagements and presentations to CMO,
• Perform administration for each Key and Mega Account on SharePoint
• Support client teams with administrative needs related to account planning, stakeholder mapping, meeting follow-ups, and reporting.
• Coordinate meetings, briefings, and update sessions between client service teams and BD leadership.
• Assist with compiling performance reports, relationship dashboards, and client satisfaction insights.
  
  

CRM & Document Management

• Capture and update client and opportunity data on the CRM system.
• Manage SharePoint and other BD platforms to ensure documentation is accessible, current, and compliant.
• Create filing structures for proposals, tenders, and key and mega account documents.
• Support client surveys and maintain accurate data for the firm
• Ensure data integrity and compliance with internal policies for data management and reporting.
  
  

General/Ad hoc Support

• Assist in organising BD-related events and campaigns targeting sectors or accounts.
• Provide administrative support to the BD team, including calendar management, minute-taking, travel coordination, and vendor liaison.
• Participate in regular BD team meetings, contribute to team initiatives, and support ad hoc requests.
• Support cross-functional business development projects as needed.
• Mapping of key stakeholders for business development initiatives
  
  

Key Skills & Competencies

• Strong organisational and project coordination skills.
• Excellent verbal and written communication.
• Attention to detail and ability to work under pressure with tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM tools (e.g., Salesforce, Dynamics).
• Familiarity with tender portals, SharePoint, and proposal management platforms.
• Understanding of regulatory requirements (IRBA, B-BBEE, etc.) in professional services is advantageous.
  
  

Qualifications & Experience

• National Diploma or Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• 2-4 years of experience in business development support or administration, preferably within a professional services or audit firm.
• Experience with tender and proposal administration in a regulated environment is required.
  
  

Behavioral Competencies

• Ability to handle and manage stress
• Excellent interpersonal skills
• Critical thinking
• Able to work independently
• Excellent communication skills
• Agile
• Self-starter
• Innovative
• Creative
• Collaborative
• Excellent time management and organizational skills
• Detail orientated
  
  

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