Business Development Administrator

Bdo South Africa; Gauteng; On-site; ZAR 30,000 - 50,000; Full time

Job summary

A leading firm in professional services is seeking a Business Development Administrator to support tender and proposal processes. The successful candidate will play a crucial role in managing submissions, client interactions, and documentation compliance, while requiring a diploma or degree in a relevant field with 2-4 years of experience. Ideal candidates should excel in project coordination and communication, possess strong organizational skills, and be proficient in Microsoft Office and CRM tools.

Qualifications

• 2-4 years of experience in business development support or administration.
• Experience with tender and proposal administration in a regulated environment required.

Responsibilities

• Support the tender lifecycle including documentation and compliance tracking.
• Coordinate the collation of proposal content and maintain a proposal content library.
• Assist with compiling performance reports and client satisfaction insights.

Skills

Organizational skills

Communication

Attention to detail

Project coordination

Critical thinking

Education

National Diploma or Bachelor's degree in Business Administration, Marketing, Communications

Tools

Microsoft Office Suite

CRM tools (e.g., Salesforce, Dynamics)

SharePoint

Tender portals

Job description

Key ResponsibilitiesTender AdministrationMonitor tender portals and internal sources for relevant opportunities.Support the tender lifecycle : registration, compilation of documents, document collection, clarification management, submission scheduling, and compliance tracking.Liaise with procurement teams to ensure alignment with tender requirements.Maintain and update a tender register with submission outcomes and feedback.Proposal AdministrationCoordinate the collation of proposal content in collaboration with service line teams and subject matter experts.Format and proofread proposals to ensure compliance with the firm's branding and regulatory bodies.Maintain a proposal content library including updated CVs, bios, case studies, methodologies, and firm credentials.Track all proposal submissions and assist in reporting win / loss ratios.Key & Mega Account Administration.Maintain accurate timelines of engagements and presentations to CMO,Perform administration for each Key and Mega Account on SharePointSupport client teams with administrative needs related to account planning, stakeholder mapping, meeting follow-ups, and reporting.Coordinate meetings, briefings, and update sessions between client service teams and BD leadership.Assist with compiling performance reports, relationship dashboards, and client satisfaction insights.CRM & Document ManagementCapture and update client and opportunity data on the CRM system.Manage SharePoint and other BD platforms to ensure documentation is accessible, current, and compliant.Create filing structures for proposals, tenders, and key and mega account documents.Support client surveys and maintain accurate data for the firmEnsure data integrity and compliance with internal policies for data management and reporting.General / Ad hoc SupportAssist in organising BD-related events and campaigns targeting sectors or accounts.Provide administrative support to the BD team, including calendar management, minute-taking, travel coordination, and vendor liaison.Participate in regular BD team meetings, contribute to team initiatives, and support ad hoc requests.Support cross-functional business development projects as needed.Mapping of key stakeholders for business development initiativesKey Skills & CompetenciesStrong organisational and project coordination skills.Excellent verbal and written communication.Attention to detail and ability to work under pressure with tight deadlines.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM tools (e.g., Salesforce, Dynamics).Familiarity with tender portals, SharePoint, and proposal management platforms.Understanding of regulatory requirements (IRBA, B-BBEE, etc.)

in professional services is advantageous.Qualifications & ExperienceNational Diploma or Bachelor's degree in Business Administration, Marketing, Communications, or a related field.2-4 years of experience in business development support or administration, preferably within a professional services or audit firm.Experience with tender and proposal administration in a regulated environment is required.Behavioral CompetenciesAbility to handle and manage stressExcellent interpersonal skillsCritical thinkingAble to work independentlyExcellent communication skillsAgileSelf-starterInnovativeCreativeCollaborativeExcellent time management and organizational skillsDetail orientated#RDW