Business Administration Specialist

CallForce; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A logistics services provider in Cape Town is seeking a Business Administration Specialist to handle vendor invoices and monitor accruals. The ideal candidate will have 2-3 years of experience, preferably in the Freight Forwarding industry, and must demonstrate excellent data entry skills. Familiarity with SAP and basic accounting principles is advantageous. This role is pivotal in ensuring timely payments and accurate processing of financial documents.

Qualifications

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable.
• Basic knowledge of accounting principles is a plus.

Responsibilities

• Register and process operational vendor invoices in operational system.
• Match and validate invoices against accruals.
• Prepare accruals report on a periodic basis.

Skills

Proactive attitude

Data entry skills

Knowledge in Freight Forwarding

Basic accounting principles knowledge

Tools

SAP

Job description

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling

Register and process operational vendor invoice in operational system within predefined timeframe.

Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.

Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Accruals Monitoring

Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

Ensure vendor invoice is archived properly based on agreed process / workflow.

Work Experience, Skills, and Attributes

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy, experience using SAP
• Proactive, highly motivated, and flexible