Business Administration Specialist

Callforce Direct; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A financial operations firm in Cape Town is seeking a Business Administration Specialist. You will handle vendor invoices, monitor accruals, and ensure accurate documentation. The ideal candidate has 2-3 years of experience, preferably in the freight forwarding industry, and is proficient in SAP. This role requires high accuracy in data entry and strong proactive skills.

Qualifications

• 2-3 years of professional experience in a related field.
• Knowledge of the Freight Forwarding industry preferred.
• Strong accuracy in data entry.

Responsibilities

• Register and process operational vendor invoices accurately.
• Match incoming invoices against accruals and verify discrepancies.
• Prepare accruals reports and follow up with operations.

Skills

Data entry skills

Knowledge in Freight Forwarding

Accounting principles

SAP experience

Motivation

Job description

The Business Administration Specialist registers and processes operational vendor invoices in operational system within predefined timeframe

Responsibilities

Account Payable Handling

Register and process operational vendor invoice in operational system within predefined timeframe.

Match and validate incoming invoices against accruals booked. In case of any discrepancy, verify and confirm with operations. Ensure all accrual discrepancies are clarified, accepted, or corrected by operations and approved by authorized person.

Ensure all incoming invoices are registered timely and accurately in the operational system and transmitted to the accounting system successfully for further payment.

Accruals Monitoring

Prepare accruals report on a periodic basis to follow up on missing accruals with operations.

Document Archive

Ensure vendor invoice is archived properly based on agreed process / workflow.

Work Experience, Skills, and Attributes

• Ideally 2-3 years of professional experience.
• Knowledge in Freight Forwarding industry is highly desirable (Air and sea transport would be ideal)
• Basic knowledge of accounting principles is a plus.
• Excellent data entry skills with high level of accuracy, experience using SAP
• Proactive, highly motivated, and flexible