Branch Coordinator

Sanitech a division of WACO Africa; Secunda; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading service provider in South Africa is seeking a Branch Coordinator to efficiently manage contract servicing data, invoicing, and full creditors processing. The ideal candidate should have a National Diploma in Business Administration and a minimum of 4 years' experience in an office environment. Key responsibilities include reconciling stock, processing invoices, and handling debtor queries. The role requires strong organisational skills and proficiency in MCS and Accpac.

Qualifications

• Minimum 4 years' experience in an office environment or bookkeeping.
• Strong planning and prioritization skills.
• Experience with creditors processing and reconciliation.

Responsibilities

• Manage contract servicing data and invoicing.
• Ensure all paperwork received from Client is correct.
• Reconcile all creditors statements monthly.

Skills

Organisational skills

Proficiency in MCS

Proficiency in Accpac

Ability to meet deadlines

Data processing/bookkeeping

Education

Grade 12 (Matric)

National Diploma / Certificate in Business Administration

Job description

We are seeking a Branch Coordinator.

The successful incumbent will be responsible for efficiently managing contract servicing data, invoicing, client file administration, and full creditors processing and reconciliation to support smooth branch operations.

What We’re Looking For:

• Grade 12 (Matric)
• National Diploma / Certificate in Business Administration or equivalent
• Min 4 years’ experience working in an office environment / processing data/bookkeeping
• Proficiency in MCS and Accpac is essential
• Strong planning, organisational, and prioritisation skills
• Ability to meet deadlines and perform under pressure

Key Responsibilities:

• Ensure all paperwork received from Client is correct and ensure all necessary vetting is done
• Load new/additional and resign contracts on Accpac and MCS
• Make sure units and service cycles on MCS match to contracts
• Printing of Delivery & Collection notes (Installations and De-installations)
• Accept and confirm services, collections & deliveries on system. (Installations and De-installations)
• Print a pre-check invoice after loading – Admin Manager to sign off – check that contract and invoice match
• Dummy run & Invoicing to be conducted monthly
• Checking that all cancellations and billing have been removed from the system
• Full management of Stock module (Ordering, booking out and return stock, stock counts)
• Purchase orders and GRV’s
• EFT requests
• Reconcile all creditors statements monthly and ensure all invoices are processed on Accpac
• Assist and finalise all creditors queries
• Keep record of collections for the month and charge for lost/damaged stock.
• Check that contract details and pricing are correct when loading according to the new price list
• Month-end Processing: - Meet deadlines (Stock; Branch Report; Petty Cash; Debtors; Creditors, Accruals etc.)
• Daily confirmations on services done.
• Print MCS services done for the month report
• Print on-site details report (for units in the field)
• Submit monthly cancellation by 1st day of the new month
• Assisting with Branch Report in the event Branch Administrator not available
• Submit all signed debit orders to head office for processing
• Relieve switchboard as per roster.
• Handling all debtor queries and credit notes and re-invoicing
• Assisting Account Manager with Sasol and Ariba system
• Ensuring all clients have valid purchase orders
• Quotations
• Resolving client queries and complains.

Key Performance Measurables:

• Accurate processing of data from contracts and invoicing to job cards.
• Reconciling stock
• Meeting monthly deadlines as stipulated by Head Office
• Ensure all creditors statements reconcile monthly and accrue for invoices not processed where stock is received.
• Purchase orders to nil monthly.