Branch Administrator - Specialised Services

Architectural Services; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a Branch Administrator to oversee administrative, HR, and financial responsibilities. This role is crucial in ensuring smooth operations within the branch, managing payroll, billing, and personnel management. The ideal candidate will possess strong organizational skills, advanced Excel proficiency, and a solid understanding of payroll processes. This position offers an opportunity to contribute significantly to the branch's success while working in a dynamic environment. If you are motivated and ready to take on new challenges, this role is perfect for you.

Qualifications

• 3-5 years in a similar environment required.
• Advanced Excel and Payroll experience essential.
• Strong administrative skills with a professional demeanor.

Responsibilities

• Oversee all Administrative, HR, and Financial responsibilities of the branch.
• Ensure accurate handling of Payroll and Salary-related concerns.
• Manage budget allocation and prepare monthly reports.

Skills

Advanced Excel skills

Payroll knowledge

Computer literacy in Microsoft Office

Strong command of English

Strong administrative and organizational skills

Good interpersonal and communication skills

Education

Grade 12 or Matric Certificate

Tertiary qualification

Tools

Microsoft Office (PowerPoint, Excel, Word, Outlook)

Job description

Vacancy : Branch Administrator
Location : Helderkruin
Fidelity Specialized Services
A position has become vacant and will be reporting to the General Manager Specialized Services.

Purpose of the Position

The overall purpose of this position is to oversee all the Administrative, HR, and Financial responsibilities of the branch. Key responsibilities include:

1. Ensure that all Payroll and Salary-related concerns are handled accurately and efficiently.
2. Daily booking of Guards on Posting Sheet.
3. Billing / Finance.
4. Personnel Management / HR – Onboarding / Terminations etc.
5. Fleet Management.
6. Manage budget allocation for Transport Department / Invoices / PO Requests.
7. Assist and support the Manager with financial actions.
8. Manage all Branch Assets.
9. Ensure timely submission of weekly, monthly, and quarterly reports for all sites.
10. Serve as a key point of contact for all departments on Branch matters.
11. Adhere to office administration duties, such as answering calls, emails, filing, etc.
12. Implement and adhere to all Company Policies and Procedures.
13. Manage schedules and deadlines of all administrative functions.
14. Ensure smooth flow of information within the branch to facilitate effective operations.
15. Oversee facilities services, maintenance activities, and tradespersons.
16. Prepare monthly reports and assist in presenting performance and other reports to Managers and Executives.
17. Support Managers, Senior Managers, and Executives with projects and tasks as required.

Qualifications, Experience, and Competencies

Minimum Requirements:

• Grade 12 or Matric Certificate.
• A tertiary qualification is an advantage.
• 3-5 years in a similar environment.
• Advanced Excel skills are advantageous.
• Payroll knowledge and experience – essential.
• Computer literacy in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• No criminal record.
• Own reliable transport.
• Reside within Klerksdorp or surrounding areas.

Core Competencies:

• Strong command of English.
• Strong administrative and organizational skills, with the ability to work independently and professionally.
• Good interpersonal and communication skills.
• Ability to liaise professionally with personnel at all levels.
• Highly motivated and enthusiastic.
• Ability to work under pressure.
• Proficiency in Microsoft Word, Outlook, Excel, with quick learning ability for Fidelity Security Systems.

We reserve the right not to appoint to any advertised position. Preference will be given to existing employees and based on merit. Disadvantaged and Disabled Candidates are encouraged to apply. If you do not hear from us within 10 working days after the closing date, please consider your application unsuccessful.