Branch Administrator

Boardroom Appointments; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a meticulous and organized individual to manage HR-related administrative tasks. In this role, you will be responsible for the accurate capturing of employee hours, timely submission of reports, and maintaining comprehensive employee records. The ideal candidate will possess strong attention to detail, excellent time management skills, and the ability to handle multiple tasks efficiently. This position offers an opportunity to contribute to a dynamic team and ensure smooth operations within the HR department, making a significant impact on the overall efficiency of the organization.

Qualifications

• Strong attention to detail and accuracy in data handling.
• Excellent time management skills to meet deadlines.

Responsibilities

• Manage daily reports and ensure accurate capturing of employee hours.
• Handle HR documents and maintain employee files timely.

Skills

Attention to Detail

Time Management

Organizational Skills

Communication Skills

Problem-Solving

Education

High School Diploma

Degree in Business Administration

Tools

Embrace Software

Microsoft Office Suite

Job description

Job Responsibilities

1. Daily/Weekly/Monthly reports to be actioned as required.
2. Ensure daily collection of registers and trip sheets for the day before.
3. Ensure 100% correct capturing of hours per employee daily per BU.
4. Submit reports on time on Mondays before 10h00.
5. Ensure HR documents are completed on time and correctly for termination, transfers, new applications, etc.
6. Daily filing and copies made.
7. Reports printed and signed off by the Branch Manager.
8. Overtime check is done for authorization.
9. Employee files are updated and maintained, including driver files ad-hoc and permanent.
10. Jarrison reports are compared to trip sheets.
11. New employees are loaded on the system and maintained.
12. No new employee or person is loaded without manager approval.
13. Queries are handled, submitted, and controlled timeously.
14. Leave forms are signed by managers and sent to HR.
15. Early cut-off controlled and processed via instruction for JHB.
16. HR documents submitted to JHB on time, and originals sent after processing.
17. Controlling of clocking, verifying criminal checks, and details of all new agency employees, daily headcount report issuing of Agency attendance registers, requesting and submitting leave for weekly paid staff from HROS, capturing of wages timeously and accurately.
18. Resolving any wage queries as soon as possible.
19. All wage-related filing and controlling of assets.
20. Purchasing stationery per department.
21. Ordering, keeping stock, and issuing of PPE for the Port Elizabeth sites.
22. Ensure renewals are done on time.
23. Distributing manual registers weekly and capturing off-site registers on the system weekly.
24. Wage admin - to submit sick notes and process timeously.
25. Toolbox talk registers maintained.
26. Trip sheets need to be completed correctly by the driver; no capturing allowed if incomplete.
27. Debriefed 100% before capturing on time on wage keep; manager needs to sign off all trip sheets.
28. All stationery orders will remain your responsibility to ensure orders are done on Embrace.
29. Stock control to be maintained with registers.
30. Stock takes need to be done before ordering is signed off.
31. Printer/Copier in Operations and all other printers remain your responsibility to ensure sufficient cartridges are available and units are working 100%.
32. All orders raised on Embrace at month-end.
33. Follow through on process and ensure orders are completed.
34. Switchboard duties.
35. Maintain attendance register and submit absenteeism report before 07h30 every morning.
36. Health & Safety checks done monthly and all files up to date.
37. Tolls and E-tolls to be done on a monthly basis.
38. Typing of meeting minutes.
39. Asset control and checks done monthly (on office doors).
40. Ensure filing system is implemented according to the company requirements and is up to date on a daily basis.
41. Archive maintained as per company SOP.
42. Ensure filing done as per SOP.
43. Ensure desk and workplace is kept clean daily.
44. Driver medicals and PDP renewals controlled and kept up to date.