Branch Administrator

AB Volvo; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading transport solutions company in Gauteng is seeking an experienced administrative professional to manage branch operations. The role involves overseeing debtors management, HR support, and finance activities. Candidates should have a Matric qualification and three years of relevant experience. Join a team committed to sustainable transport solutions and make a significant impact in the industry.

Qualifications

• 3 years Branch Administration experience required.
• Understanding of diverse cultures is necessary.
• Basic figure and calculation skills needed.

Responsibilities

• Oversee debtors record keeping and customer database management.
• Assist with HR-related administrative requests.
• Generate orders and allocate receipts for finance.

Skills

Good communication and writing skills

Telephone and excellent customer skills

Self-motivated and work without direct supervision

Education

Matric or Grade 12

Administration Qualification advantageous

Job description

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Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

The main purpose of the job is the administration function within the sub-branch which includesParts, Workshop admin, Finance, HR and other related administrative functions.

Reporting: This role reports to Branch Manager.

Job Objectives:

Debtors

• Record Keeping.
• Latest information recorded.
• Build and maintain customer database\Keep records of all communications.
• All documents filed and kept in accordance with Volvo directives and procedures.
• Attention on Key Accounts – follow up on all queries.
• Ensuring payments are receipted timeously.
• Attend monthly debtors meeting.

Human Resources

• All communication to be handed to staff.
• Up to date with the status of each item and all relevant branch staff informed.
• Recording of leave on the ESS system.
• Assist with the Input overtime/leave on kronos.
• Assist HRBP with ad hoc requests for the branch.

Finance

• Assist to Generate orders for Suppliers.
• Advise finance department of payments received.
• Allocate receipts to cash accounts.
• Ensure all payments received are filed accordingly.
• Liaise with cashier-cash outstanding report to be balanced daily.

Aftermarket administration

• Ensure deposit slips and daily schedules balance and are forwarded to Head Office on dailybasis.
• Queries are promptly solved/referred to Head Office.
• Ensure that all documentation are sent to Head Office with necessary authorizations.
• Payment to be made immediately on any cash sales.
• Ensure Aftermarket Manager approves any credits.

Customer Focus
• Take action to resolve customer account queries.
• Take action to meet customer needs.
• Take action to address customer concerns.

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

Qualifications & Experience:

• Matric or Grade 12.
• Administration Qualification advantageous.
• 3 years Branch Administration experience.
• Leadership.
• Understanding of diverse cultures.
• Good communication and writing skills.
• Basic figure and calculation skills.
• Telephone and excellent customer skills.
• Self-motivated and work without direct supervision.

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.

Application Closing Date: 15 August 2025.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.

Job Category: Administrative & Business Support

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.