Branch Administrator

Fidelity Services Group; Gauteng; On-site; ZAR 150,000 - 210,000; Full time

Job summary

A leading company in the security services sector is seeking a Branch Administrator for their Edenvale Branch. The role involves supporting administrative tasks within the CIT department, requiring strong communication and organizational skills. Candidates must have a Matric certificate and ideally possess a background in office management. This position also offers the chance to engage in various operational activities and maintain a smooth workflow within the branch.

Qualifications

• 2 years’ administration experience required.
• Background in Administration/Office Management is advantageous.
• Must be honest and reliable with excellent communication skills.

Responsibilities

• Assist with administrative responsibilities of the CIT department.
• Maintain filing system and document management.
• Process daily hours for payroll.

Skills

Communication skills

Computer literacy

Attention to detail

Time management

Education

Matric certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Branch Administrator

The above position is vacant at our Edenvale Branch. The overall purpose of this position is to assist the Branch with administrative responsibilities of the CIT department.

Minimum Requirements:

• Excellent communication skills
• Matric certificate or equivalent
• A clear criminal record
• Computer literate and proficiency in Microsoft Word, Excel and Outlook
• At least 2 years’ administration experience
• Background in Administration/ Office Management is an advantage
• Must be willing to work overtime when required
• Own transport is an advantage

Key Performance Areas (not totally inclusive):

• Maintaining a sufficient filling system and document management, including archiving
• Answering the telephone and taking messages
• Assisting Recruitment department with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, etc); contacting and following up with candidates during the recruitment process
• Dealing with internal and external enquiries
• Taking meeting minutes
• Provide administrative support to the Branch Manager when required
• Processing daily hours/posting sheets to payroll
• Submit pay queries
• Meet daily, weekly and monthly deadlines (emails/work sheets/templates)
• Processing daily dedicated vehicles data as well as monthly hours and km’s for billing
• Processing/ printing monthly code lists and details for clients
• Fidelity Access Control System – send requests, authorization, enrollment and scanning
• Order uniforms, beverages, cleaning stuff, stationary and ID cards
• General Clerical duties

Core competencies and other Personality Attributes:

• Self-development
• Communication skills
• Must be honest and reliable
• Must have excellent verbal and written communication skills
• Must be assertive
• Pay attention to detail
• Ability to work without supervision
• Ability to maintain confidentiality
• Time management

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.