Branch Administrator

Sanitech a division of WACO Africa; Gauteng; On-site; ZAR 300,000 - 600,000; Full time

Job summary

A leading company in the industry seeks a Branch Administrator responsible for contract management, invoicing, and creditor reconciliation. The ideal candidate will have a National Diploma in Business Administration and at least 4 years of relevant experience. Proficiency in DBIT and Accpac is essential to ensure efficient operations.

Qualifications

• Minimum of 4 years’ experience in administration or bookkeeping.
• Proficient in DBIT and Accpac.

Responsibilities

• Efficiently manage contracts servicing data and invoicing.
• Generate and reconcile invoices, perform month-end processing.
• Resolve creditors queries and manage purchase orders.

Skills

Planning

Organisational skills

Prioritisation skills

Ability to meet deadlines

Education

Grade 12 (Matric)

National Diploma in Business Administration or equivalent

Tools

DBIT

Accpac

Job description

We are seeking a Branch Administrator

The successful incumbent will be responsible for efficiently managing contracts servicing data, invoicing, client file administration, and full creditors processing and reconciliation to support smooth operations in the branch.

What We’re Looking For

• Grade 12 (Matric)
• National Diploma in Business Administration or equivalent
• Minimum of 4 years’ experience in administration or bookkeeping
• Proficiency in DBIT and Accpac is essential
• Strong planning, organisational, and prioritisation skills
• Ability to meet deadlines and perform under pressure

Key Responsibilities:

• Management of PO module monthly
• Placing orders – generating Purchase orders
• Capex request compliance
• Stock shipments and transfers
• Generate and reconcile invoices, and monthly accruals
• Perform month-end processing: invoicing, stock reconciliation, branch reports, debtors, and creditors
• Ensure all creditor invoices are GRV’d, matched, processed, and reconciled monthly
• Manage EFT requests and maintain records of lost/damaged stock for billing
• Submit signed debit orders and monthly cancellations to Head Office on time
• Switchboard relief, and customer account queries, including credit notes and re-invoicing
• Assist in resolving creditors queries and closing purchase orders monthly

Key Performance Measurables:

• Accurate processing of data from invoicing of job cards.
• Reconciling stock
• Meeting monthly deadlines as stipulated by Head Office
• Ensure all creditors statements are reconciled monthly and accrue for all invoices not processed where stock is received.