Bookkeeper / Project Accounts Administrator

CA Financial Appointments; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

CA Financial Appointments is seeking a meticulous Bookkeeper to own financial administration for multiple interior design projects. You will manage client invoicing, project cost tracking and payroll, ensuring accurate cash flow and reporting for management across several client engagements.

Join a team that connects client approvals, project costs, and financial outcomes, with a hands-on approach to reconciling accounts and maintaining VAT records.

Qualifications

• Experience in client invoicing and project cost tracking.
• Ability to process supplier invoices and payments.
• Experience with payroll processing.
• Strong attention to detail and problem solving.

Responsibilities

• Prepare and issue client invoices and statements, and follow up on overdue accounts
• Allocate project costs, supplier invoices and payments to the correct client or project
• Capture, verify and process supplier invoices and payment schedules
• Reconcile supplier statements, client accounts and bank accounts
• Process company expenses, credit card transactions and staff reimbursements
• Prepare and process monthly payroll, payslips and leave records
• Maintain VAT records and support month-end and year-end accounting processes
• Prepare financial reports, aged receivables/payables and project cost summaries for management
• Maintain accurate Excel/Google Sheets trackers and an organised filing system
• Liaise with clients, suppliers, staff and the company's accountant or payroll provider
• Identify and investigate discrepancies, duplicate payments and unusual transactions

Skills

Bookkeeping

Cash flow management

Payroll processing

Financial reporting

Tools

Excel

Google Sheets

Job description

Numbers only tell the full story when someone is watching every detail. We're looking for a meticulous, commercially-minded Bookkeeper to take ownership of our financial administration and give management a clear, accurate picture of every project and the business as a whole. Our client is in the interior design industry with multiple client projects on the go and are looking for someone to work closely with the project managers ensuring accurate financial administration and cash flow management.

Why join this team?

• This isn't a basic data-entry bookkeeping role. You will work across client invoicing, project cost tracking, supplier payments and payroll, connecting the dots between client approvals, project costs and financial outcomes. If you enjoy getting to the bottom of a discrepancy rather than just flagging it, this role gives you real ownership over how the numbers come together.

What you will be doing:

• Prepare and issue client invoices and statements, and follow up on overdue accounts
• Allocate project costs, supplier invoices and payments to the correct client or project
• Capture, verify and process supplier invoices and payment schedules
• Reconcile supplier statements, client accounts and bank accounts
• Process company expenses, credit card transactions and staff reimbursements
• Prepare and process monthly payroll, payslips and leave records
• Maintain VAT records and support month-end and year-end accounting processes
• Prepare financial reports, aged receivables/payables and project cost summaries for management
• Maintain accurate Excel/Google Sheets trackers and an organised filing system
• Liaise with clients, suppliers, staff and the company's accountant or payroll provider
• Identify and investigate discrepancies, duplicate payments and unusual transactions