Bookkeeper / Office Manager

Time Personnel; Bellville; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A financial services company based in Bellville seeks a skilled Bookkeeper/Office Manager to manage financial tasks and ensure compliance. The ideal candidate will have at least 5 years of bookkeeping experience, strong interpersonal skills, and proficiency in MS Office. Responsibilities include managing debtors and creditors, assisting in office management activities, and maintaining accurate records. A valid driver’s license and own transport are essential.

Qualifications

• Minimum 5 years of Bookkeeping experience.
• Valid SA driver’s license and own vehicle.
• Experience working in a Group of companies.

Responsibilities

• Manage debtors and creditors under tight deadlines.
• Assist with office management tasks.
• Ensure compliance with SARS for supplier invoices.

Skills

Debtors collection skills

Strong interpersonal skills

Attention to detail

Organising and prioritising abilities

Analytical acumen

Familiarity with accounting software

Education

National Senior Certificate

Relevant Bookkeeping certificate or degree

Diploma in Bookkeeping

Tools

MS Office

Xero Accounting software

Job description

Bookkeeper / Office Manager required in Tyger Valley.

Do you manage Books to Trial Balance, prioritising daily tasks effectively for deadlines? Our client in the Tyger Valley area manages maintenance and construction projects.

They require your finance multitasking skills, managing the financial portfolio with Intercompany transfers, Drs, Crs, Invoicing etc.

Minimum Requirements:

• National Senior Certificate with Relevant Bookkeeping certificate or degree will be advantageous
• Diploma in Bookkeeping will be advantageous
• Minimum 5 years of Bookkeeping experience
• Valid SA driver’s license and own vehicle (free parking available)
• Exceptional Debtors collection skills
• Experience working in a Group of companies and intercompany accounts
• Good understanding of accounting and financial reporting principles and practices
• Strong interpersonal and communication skills
• Excellent organising and prioritising abilities
• Exceptional attention to detail and able to work well under pressure
• Good with numbers and figures and an analytical acumen
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Experience in Xero Accounting software a plus, but not required

Duties and Responsibilities:

• Debtors:
  • Ability to confidently interact with customers and build relationships
  • Issuing of invoices, including monthly maintenance contracts
  • Completing and updating forecast on daily basis
  • Following up on uncompleted projects to ensure full invoicing
  • Proactively follow up outstanding debtors and queries
  • Weekly Age Analysis with comments to management
  • Sending monthly statements to customers
• Creditors:
  • Matching supplier invoices to orders and stipulating specific job/site for costing purposes
  • Ensuring SARS compliance of supplier invoices
  • Capturing supplier invoices daily and correctly allocating to the relevant customer job
  • Ensuring that supplier bills have a related customer invoice
  • Ensuring subcontractor claims are received on time, corresponds with job costing and customer invoice, and ensure timely submission for payment
  • Profit and Loss per job analysis and discussion with management
  • Requesting statements monthly
  • Reconciling monthly statements to the accounting system ledger
  • Updating cashbook daily
  • Preparing and forwarding the approved supplier and subcontractor payment list to Head Office
• Office Manager:
  • Assistance with completion of quotes as required
  • Issuing purchase orders and updating Job / Project schedule
  • Continuous improvements to processes and support to colleagues
  • Arranging meetings and functions, and ordering office stationery and supplies
  • Ensuring proper filing system and keeping filing up to date
  • Updating insurance policies
  • Assisting with ad hoc requests from director and management
  • Assisting with answering telephone calls