Bookkeeper

We are seeking a meticulous and proactive Bookkeeper to join our Finance team. This role is crucial for maintaining our financial integrity and supporting our internal sales processes. The ideal candidate will oversee multiple cash offices, manage stock levels, and ensure accurate invoicing and employee debtor account management.

POSITION INFO :

Key Responsibilities :

1. Cash Office Management :
   Oversee operations of 4 cash offices, ensuring precise handling and recording of cash transactions. Perform daily reconciliations of cash ups and floats to ensure accuracy.
2. Daily Cash Sales Reporting :
   Prepare and verify daily cash sales reports for 3 cash offices using Excel. Ensure accurate recording of cash transactions by Clerks and resolve errors promptly.
3. Stock Management :
   Monitor and manage stock levels, ensuring accurate records. Assist with stock audits and inventory checks to maintain optimal stock levels.
4. Sales and Purchases Invoicing :
   Handle daily invoicing for sales and purchases, ensuring timely and accurate processing. Maintain organized records of transactions in the accounting system.
5. Employee Debtor Accounts Management :
   Manage employee debtor accounts, ensuring timely payments and accurate records. Allocate credit card payments to appropriate accounts and transactions.
6. Reconciliation and Balancing :
   Regularly reconcile and balance debtor and creditor accounts. Identify and resolve discrepancies to ensure financial accuracy.
7. Purchase Orders and Procurement :
   Create and manage purchase orders, ensuring alignment with budget. Collaborate with the procurement team for timely and cost-effective purchasing.

Identify and correct errors in cash office postings to maintain data integrity.

Requirements :

1. Education: Matric
2. Experience: 2-3 years of bookkeeping experience
3. Skills: Strong attention to detail and organizational skills. Excellent communication and interpersonal skills. Proficiency in accounting software and MS Office, particularly Excel. Ability to handle multiple tasks and meet deadlines. Strong problem-solving skills and ability to resolve discrepancies effectively.