Bookkeeper

Outsourced CFO; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial management service provider in South Africa is looking for a Bookkeeper to manage invoicing, payments, and reconciliations. The ideal candidate will have 2-3 years of bookkeeping experience and proficiency in Zoho Books. This role demands excellent attention to detail and organizational skills, contributing to a fast-paced, tech-driven environment. The position is based ideally in Johannesburg.

Qualifications

• Minimum 2–3 years’ bookkeeping experience.
• Working knowledge of Zoho Books (or similar system).
• Good understanding of bookkeeping principles and reconciliation processes.

Responsibilities

• Prepare and issue client invoices and manage billing.
• Track overdue accounts and assist with debt collection follow‑ups.
• Load supplier invoices and prepare payment batches.
• Perform daily bank reconciliations and maintain documentation.
• Assist with VAT preparation and month‑end reconciliations.

Skills

Bookkeeping experience

Attention to detail

Organizational skills

Communication skills

Problem-solving mindset

Education

Diploma or certificate in bookkeeping or accounting

Tools

Zoho Books

Job description

Job Description

We are recruiting on behalf of our client who is in the SaaS industry, for a Bookkeeper. This role focuses on accurate record keeping, invoicing, payments, reconciliations, and maintaining up-to-date financial information across our group of companies. The ideal candidate will have solid bookkeeping experience, enjoys working with systems, and takes pride in ensuring accuracy and compliance in all financial processes. The ideal candidate thrives in a fast‑paced, tech‑driven environment, enjoys optimising processes through systems like Zoho Books and contributes to the company’s mission of empowering businesses through secure, innovative communication solutions.

Key Responsibilities

Client Invoicing & Billing

• Prepare and issue client invoices (manual and recurring) and ensure they are sent timeously.
• Send monthly client statements and follow up on outstanding debt.
• Address client billing queries together with the Client Manager and elevate unresolved matters to the Financial Manager.
• Raise credit notes and cancellation requests in the company’s billing system for approval by the Financial Manager.
• Notify clients of account suspension due to non‑payment and inform the Financial Manager accordingly.

Debtors Management

• Track overdue accounts and assist with debt collection follow‑ups.
• Maintain accurate debtor records and ensure statements and invoices are kept up to date in Zoho Books.
• Assist in preparing weekly debtor status reports.
• Cash flow updates and management.
• Provide DSO and debtor management updates to management.

Payments & Creditors

• Load supplier invoices and purchase orders into Zoho Books for approval.
• Review invoices for accuracy and ensure they are properly coded to the correct accounts.
• Prepare weekly and monthly payment batches and ensure supporting documentation is complete.
• Manage the payment approval process.

Bank & Reconciliation

• Perform daily bank reconciliations and maintain accurate supporting documentation.
• Assist with reconciliations of control accounts and ensure all transactions are correctly recorded.
• Maintain and update the asset register.

Month‑End & Compliance

• Assist with VAT201 preparation and month‑end reconciliations (debtors, creditors, payroll, etc.).
• Ensure all financial documentation is organised and filed correctly.
• Support the Accountant with any additional month‑end tasks and audit requirements.
• Support VAT, PAYE, SARS and other global statutory submissions.

Assets & Financial Treatments

• Record and maintain fixed asset and intangible asset registers.
• Apply appropriate depreciation and amortisation treatments for:
  Hardware assets (servers, laptops, networking equipment)
  Software licenses (capitalised or expensed as per accounting policy)
  Resource costs (capitalisation of development or implementation hours when applicable and project management).
• Perform periodic impairment and useful life reviews for intangible assets.
• Assist in preparing audit documentation for asset verification.

Requirements

• Minimum 2–3 years’ bookkeeping experience.
• Diploma or certificate in bookkeeping or accounting.
• Working knowledge of Zoho Books (or similar system).
• Knowledge of SaaS financial metrics and revenue processes is advantageous.
• Good understanding of bookkeeping principles and reconciliation processes.
• Excellent attention to detail and organisational skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication and a proactive, problem‑solving mindset.
• Ideally based in Johannesburg.