Bookkeeper

First Technology Pty Ltd; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

First Technology Pty Ltd in Gauteng is seeking a detail-oriented Bookkeeper to join our finance team. You will maintain accurate financial records, manage the general ledger up to trial balance, and support month-end processes.

The role also covers debtor and creditor functions, VAT submissions, and statutory reporting, with a focus on precision and compliance. You will collaborate with the finance team to improve processes, ensure audit readiness, and provide timely financial insights to

Qualifications

• Two to three years' experience in bookkeeping or accounting.
• Experience with VAT submissions.
• Proficient in Sage or Xero and other ERP/accounting systems.
• ICB/Accounting qualification or diploma required.
• Strong understanding of accounting principles.

Responsibilities

• Maintain financial records and ledgers up to trial balance.
• Post monthly journals, accruals, and adjustments.
• Reconcile general ledger accounts monthly.
• Manage debtors and creditors functions.
• Process bank reconciliations and cashbook entries.
• Prepare VAT submissions and assist audits.

Skills

Attention to detail

Analytical skills

Time management

Self-motivated

Communication skills

Education

ICB Diploma (NQF 5/6)

Accounting/finance qualification

Tools

Sage

Xero

Job description

About the Role

We are seeking a detail-oriented and proactive Bookkeeper to join our finance team. The successful candidate will be responsible for maintaining accurate financial records, managing the general ledger up to trial balance, supporting month-end processes, overseeing debtor and creditor functions, and ensuring compliance with statutory and financial reporting requirements. This role plays a critical part in supporting the financial health and operational efficiency of the business.

Key Responsibilities

Financial Accounting & General Ledger

• Maintain accurate financial records and process transactions up to Trial Balance.
• Prepare and post monthly journals, accruals, and adjustments.
• Reconcile all general ledger accounts monthly.
• Ensure subsidiary ledgers (debtors, creditors, bank, stock, and fixed assets) reconcile to the Trial Balance.
• Balance and reconcile intercompany loan accounts.
• Support month-end and year-end financial processes.
• Prepare supporting documentation for audits and respond to audit queries.
• Investigate and resolve financial variances and discrepancies.

Cashbook, Banking & Payment Administration

• Maintain accurate cashbooks and process financial transactions.
• Perform daily, weekly, and monthly bank reconciliations.
• Reconcile credit card accounts and petty cash.
• Ensure all payments are properly authorised and supported by valid documentation.
• Process EFT payment runs and maintain payment records.
• Resolve payment and banking queries timeously.

Accounts Receivable (Debtors)

• Generate and issue customer invoices.
• Monitor debtor accounts and maintain accurate records.
• Reconcile debtor accounts and clearing accounts.
• Assist with collection efforts and debtor queries.
• Ensure allocation of payments and account balances are accurate.

Accounts Payable (Creditors)

• Process supplier invoices and creditor transactions.
• Reconcile supplier statements and creditor accounts monthly.
• Verify invoice approvals and supporting documentation.
• Process supplier-related journals when required.
• Assist with supplier payment preparations and reconciliations.

Fixed Asset Management

• Maintain and update the fixed asset register.
• Record asset acquisitions, disposals, and transfers.
• Calculate and process monthly depreciation.
• Ensure assets are accurately classified and recorded.

Statutory Compliance & Tax Administration

• Prepare and submit VAT201 returns.
• Assist with statutory submissions and enquiries.
• Support compliance with SARS and relevant financial legislation.
• Maintain supporting records for statutory audits and inspections.

Financial Systems & Reporting

• Maintain integrity of financial systems and data.
• Generate monthly financial reports and supporting schedules.
• Assist in improving financial processes and controls.
• Support reporting requirements for management and stakeholders.
• Manage vendor claims and rebate reconciliations.

Payroll & Administrative Support

• Assist with payroll input preparation and payroll-related administration.
• Maintain and organise financial documentation.
• Prepare reports, schedules, and presentations as required.
• Respond professionally to internal and external finance queries.
• Support office administration and procurement activities where required.

Records Management & Compliance

• Maintain accurate filing and archiving systems.
• Ensure financial records are retained in accordance with company policies and legislation.
• Develop efficient document retrieval processes.
• Ensure secure storage and management of confidential financial information.

Minimum Requirements

Qualifications

• ICB Financial Accounting Diploma, NQF Level 5/6, or equivalent Bookkeeping qualification.
• Relevant accounting or finance qualification preferred.
• Strong understanding of accounting principles and bookkeeping practices.
• Experience using accounting software such as Sage, Xero, or similar ERP/accounting systems.

Experience

• 2-3 years' experience in a Bookkeeping, Finance, or Accounting role.
• Experience managing accounts payable, accounts receivable, reconciliations, and Trial Balance.
• Experience with VAT submissions and financial reporting.

Technical Skills

• Intermediate to Advanced Microsoft Excel skills.
• Working knowledge of Sage, Xero, or similar accounting systems.
• General ledger management.
• Bank and balance sheet reconciliations.
• VAT and taxation knowledge.
• Financial reporting and month-end procedures.

Key Competencies

• High attention to detail and accuracy.
• Strong numerical and analytical ability.
• Excellent organisational and time management skills.
• Ability to manage multiple priorities and work to deadlines.
• Problem-solving and critical-thinking skills.
• Self-motivated and able to work independently.
• Strong communication and interpersonal skills.
• Professional integrity and confidentiality.
• Adaptable and resilient under pressure.