Bookkeeper

Job Title: Bookkeeper

Location: KwaZulu-Natal, Durban

Deadline: May 23, 2025

Responsibilities

1. Monthly PTB Review:
   • Analyze General Ledger accounts for accuracy, completeness, and validity, using Qdocs for cross-reference.
   • Capture journal entries to correct misallocations and update account balances.
   • Note variances or concerns on the Chairman Pack report and escalate to the Portfolio Manager.
   • Advise on insolvent schemes.
   • Update municipal reconciliations monthly.
   • Escalate insurance claims, petty cash, and legal fee inquiries monthly.
   • Record PTB distribution date on building control schedule monthly.
2. Budget Preparation and Loading:
   • Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
   • Cross-reference financial info using Unibase reports and Qdocs invoices.
   • Load the trustee or AGM-approved budget on Unibase promptly after receipt.
3. Taxation:
   • Prepare and submit the annual income tax return referencing audited financials.
   • Prepare and submit VAT returns monthly or bi-monthly, referencing relevant reports.
   • Quarterly, request SARS statements and ensure all returns and payments are up to date.
4. Annual Audit File Preparation:
   • Scrutinize the general ledger for accuracy and completeness; resolve debtors/creditors issues and confirm Balance Sheet items.
   • Copy audit reports and attachments to CD and circulate to the auditor promptly.
5. Review of Audited Financial Statements:
   • Resolve audit queries timely with the help of the Portfolio Manager and Trustees.
   • Scrutinize draft AFS and investigate related audit journals.
   • Distribute approved AFS to the Portfolio Manager.
   • Pass and agree on audit adjustments on Unibase after approval.
6. General:
   • Review emails daily and resolve queries within 24 hours when possible.
   • Update building control schedules daily to reflect the financial status.

Qualifications & Experience

• Graduate tertiary qualification in finance or accounting.
• Minimum two years' experience in bookkeeping or accounting.
• Audit background (advantage).
• Proficiency in Microsoft Office.
• Knowledge of ST Act, Companies Act, Income Tax Act, and VAT Act.
• Understanding of basic accounting principles.
• Ability to interpret sectional plans.
• Experience in accounting or financial services roles.