Billing Specialist

Woolpert; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player is seeking a Billing Specialist to join their dynamic Finance team in Johannesburg. This pivotal role involves ensuring timely and accurate billing, managing project setups, and maintaining compliance with contracts. The ideal candidate will have a BCom Accounting degree and 3-5 years of experience, along with proficiency in accounting systems and strong communication skills. Join a team that values innovation and career growth, where your contributions will help shape the future of the industry. If you're ready to take your career to the next level, this opportunity is for you.

Qualifications

• 3-5 years of related experience in billing or finance.
• Proficiency in Accounting Systems and Microsoft Office.

Responsibilities

• Review and approve project setups and ensure contract compliance.
• Prepare and issue accurate project billings and handle invoicing.

Skills

Accounting Systems proficiency

Microsoft Office suite skills

Adobe products proficiency

Excellent written and oral communication

Attention to detail

Time management skills

Ability to handle multiple tasks

Education

BCom Accounting degree

Tools

Dynamics 365

Salesforce

Adobe

Job description

Woolpert is looking for a Billing Specialist to join our dynamic Finance team in Johannesburg, South Africa. This position reports to the Project Financial Support Group Manager and plays a key role in ensuring timely and accurate billing project setup and contract compliance across our projects.

Responsibilities

As a Billing Specialist at Woolpert you will:

1. Review and approve project setups ensuring contracts, project plans, work breakdown schedules, and resource allocations are in place.
2. Prepare and issue accurate and timely project billings.
3. Review contract invoicing and pricing terms and enter accurate billing terms in the Management Information System (MIS).
4. Coordinate with clients to clarify invoicing requirements before the first invoice is issued and maintain ongoing contact throughout the project billing duration.
5. Handle billing voids, write-offs, and transfers of misapplied time and expenses to correct projects.
6. Work closely with project managers to monitor and coordinate billings and collections.
7. Maintain project invoice contract files and subconsultant files.
8. Assist with lien waivers and release of claims forms.
9. Ensure the accuracy of project data in MIS records during project closeout.
10. Assist with reviewing subconsultant contracts, invoicing, and insurance certificates.

Qualifications

Minimum Requirements:

1. A BCom Accounting degree (or related) with 3-5 years of related experience.
2. Ability to work US hours (14:00 - 23:00).
3. Proficiency with Accounting Systems and various reports.
4. Strong Microsoft Office suite skills and proficiency in Adobe products, database management software, and the Internet.
5. Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks is a plus.
6. Experience with bulk invoicing is highly valued.
7. Excellent written and oral communication skills.
8. Ability to work collaboratively and effectively with all levels of management, clients, and employees.
9. Strong attention to detail and excellent time management skills.
10. Ability to handle multiple tasks and prioritize effectively.
11. Diverse experiences working on impactful projects globally.

Why Woolpert

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.