Billing Coordinator (Microsoft)

DataTech Recruitment; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading recruitment company in Cape Town is seeking a Billing Coordinator for a hybrid role. This entry-level position is ideal for individuals eager to start their IT careers, where you'll manage billing processes, client coordination, and operational support. You will work within a team that values organization, communication, and a proactive approach to learning.

Qualifications

• 1+ years of admin, coordination, or billing experience preferred.
• Confident using Microsoft Office, especially Excel, Outlook, and Word.
• Strong communicator with great attention to detail.

Responsibilities

• Capture and maintain accurate data across systems and spreadsheets.
• Support Microsoft billing processes and vendor coordination.
• Maintain digital files and assist with invoice tracking.

Skills

Attention to Detail

Communication

Organisational Skills

Education

Matric (Grade 12)

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Billing Coordinator (Microsoft) required in Cape Town.

Looking to kickstart your career in the IT industry? Love spreadsheets, solving admin puzzles, and keeping things running smoothly behind the scenes? We’re hiring a Billing Coordinator – Microsoft to join our growing team — a role perfect for someone with a knack for detail, great communication skills, and an interest in tech. You’ll be the go-to person for handling Microsoft-related billing processes, admin support, and client coordination.

This is a junior position, ideal for someone in the early stages of their professional journey. If you’re organised, proactive, and eager to learn, keep reading.

Type: Permanent – Hybrid.

Salary: Up to R15k pm.

What you’ll be doing:

Admin & Operational Support:

• Capture and maintain accurate data across systems and spreadsheets
• Manage shared mailboxes and respond to internal or client queries
• Schedule meetings, help with event coordination, and prep basic marketing content
• Create and send sales quotations and documentation

Microsoft Billing & Vendor Coordination:

• Support Microsoft billing processes (training provided)
• Liaise with vendors on software licences, warranties, and support queries
• Follow up on issues, escalate where necessary, and track resolutions

Communication & Client Support:

• Be the central point of contact for client and team communication
• Maintain professional phone and email correspondence
• Coordinate between internal departments and external stakeholders

Records & Reporting:

• Maintain neat and organised digital files and records
• Create and update reports weekly, monthly, and quarterly
• Help keep internal databases accurate and up to date

Financial & Project Support:

• Assist with invoice tracking and expense reporting
• Help monitor project progress and timelines
• Communicate project updates and help with resource planning

What we’re looking for:

• 1+ years’ admin, coordination, or billing experience (ideal but not essential if you’re sharp and eager to learn)
• Confident using Microsoft Office, especially Excel, Outlook, and Word
• Comfortable handling multiple tasks and juggling priorities
• Strong communicator, written and verbal
• Great attention to detail and a love for getting things right
• Matric (Grade 12) or equivalent
• Can work independently and handle confidential information with professionalism

Nice to have (but not a dealbreaker):

• Experience with Microsoft licensing, billing, or CSP
• Exposure to CRM tools like Dynamics 365, Salesforce, or similar
• Admin experience in a tech, IT, or MSP environment
• Certificate or diploma in Office Admin, Business Support, or similar
• Familiar with shared mailboxes, vendor queries, or technical documentation

Why this role?

You’ll be part of a supportive team that works hard, learns fast, and loves what they do. If you’re ready to grow your skills, get exposure to the world of Microsoft billing, and build a solid foundation in IT operations — we’d love to meet you.