Bids Manager

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Bids Officer
Location: Johannesburg

When it comes to digital, physical or electronic payments, the whole world trusts Giesecke+Devrient.

G+D Currency Technology is a globally active high-tech company headquartered in Munich, Germany.

As a trusted partner of central banks and the entire currency industry, we increase security and efficiency in cash circulation.

Our years of experience – combined with new, digital solutions – makes us the world market leader in Advanced Currency Management.

As part of the G+D Group, we offer a wide range of development opportunities in an international, family-owned company, with more than 11,000 employees worldwide.

We are convinced that the key to success is in the diversity of our employees.

That's why it depends on you personally – let's shape the future of currencies together!

Role Purpose:

As a Bid Manager, you will be responsible for coordinating and managing the entire bid process, ensuring the preparation of competitive bids and the effective negotiation and management of contracts.

Your role is essential in minimizing contractual friction and ensuring that contractual risks are identified, evaluated, and mitigated.

Key Responsibilities:

1. Manage the end-to-end bid process, coordinating with Sales, Solutions Sales teams, Technology, the Project Center, Finance, Legal, Purchasing, etc.
2. Analyse the customer's bid-specific requirements, assessing risks, requirements, and customer solvency.
3. Prepare competitive offers, aligning with Sales teams and the technical sales team in MEA as well as other subsidiaries during the acquisition phase.
4. Coordinate with the relevant specialist departments (Tax, Legal, Compliance, Finance, Export, Logistics, etc.) to gather necessary information for proposals.
5. Create, submit, and manage bids in response to RFPs, ensuring compliance with company guidelines.
6. Prepare cost sheets with risk assessments, and coordinate initial meetings with the Sales team to review deals.
7. Create and maintain sales quotations, order confirmations in SAP, and ensure proper quote references.
8. Monitor contract negotiations, ensuring all documentation is in place.
9. Ensure the handover of project responsibility to the execution team after contract conclusion for implementation.
10. Provide support during the implementation phase, handling legal requirements, escalations, and clarifications of contract terms.
11. Use and implement the bid management processes and tools.

Basic Requirements:

1. 5 years' experience in bid management, contract coordination, or related fields.
2. Strong organizational and communication skills, with the ability to work across multiple teams and departments.
3. Familiarity with the bidding process and basic contract management.
4. Ability to handle multiple tasks simultaneously and work under pressure.

Qualifications:

1. Bachelor's degree in Business Administration, or a related field is preferred.
2. Experience in costing, project coordination, or related fields is an advantage.

We are an equal opportunity employer!

We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination, and harassment, in which all employees feel a sense of belonging.

We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability, and sexual orientation.

We are looking forward to receiving your application!