Bid & Tender Specialist

LIFE Healthcare Group; South Africa; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a Bid & Tender Specialist to join their Business Development team. In this pivotal role, you will manage the entire bid process, from crafting compelling proposals to ensuring timely submissions. Your expertise in communication and commercial acumen will be essential as you collaborate with various teams to align pricing and operational scope. This position offers the opportunity to influence business growth by producing high-quality bids and maintaining strong relationships across departments. If you are a proactive individual with a knack for organization and a passion for excellence, this role is perfect for you.

Qualifications

• 3-5 years of experience in proposal development.
• Ability to maintain strong working relationships.
• Technical writing experience is an advantage.

Responsibilities

• Compile bids from Expression of Interest to delivery.
• Research and prepare proposals for RFPs and RFQs.
• Maintain library of records and proposal performance database.

Skills

Communication Skills

Commercial Skills

Organizational Skills

Time Management

Interpersonal Skills

Administrative Skills

Education

Formal qualification in Communication/Business/English

Tools

Microsoft Office

Job description

The vacancy exists for a Bid & Tender Specialist based at Business Development / Head Office, reporting to Sales Manager / Bid & Proposal Manager. The incumbent will be responsible for the compilation of bids from Expression of Interest through to delivery to the client.

Position: Bid & Tender Specialist

Location: Business Development / Head Office

Introduction

The vacancy exists for a Bid & Tender Specialist based at Business Development / Head Office, reporting to Sales Manager / Bid & Proposal Manager. The incumbent will be responsible for the compilation of bids from Expression of Interest through to delivery to the client.

Critical Outputs

1. Responsible for producing articulate and informative proposals containing a well-defined overview of Life Health Solutions technical and managerial capabilities for prospective clients.
2. Researching, preparing, writing, managing and submitting all necessary information required for Request for Proposals (RFPs), Requests for Quotes (RFQs), Requests for Information (RFIs), other tenders PQQs, EoIs, Post Tender Clarifications, and keeping all bid collateral up to date.
3. Conduct research on proposal-related costing, items, companies, competitors, etc. as required.
4. Work closely with the commercial team to ensure that pricing aligns with Bid and Tender requirements and operational scope.
5. Involvement in additional research matters in relation to business development, as required.
6. Develops and maintains resource status reports ensuring that timelines are met.
7. Provides support and guidance on resource procedures, best practices, tools, and methodologies.
8. Maintains library of records, archives, and proposal performance database for all company submitted proposals, EOIs, profiles, bios, presentations, marketing materials, etc.
9. Complete Lessons Learned/Loss review/debrief to identify gaps and reasons for unsuccessful bids.
10. Controls the distribution of proposals and related documents – considered company confidential documentation.
11. Provides recommendations to the Bid Manager on proposals.
12. Any other duties as specified by the Bid Manager.

Requirements

• Formal qualification in Communication/Business/English desirable.
• Commercial skills – commercially astute with sufficient understanding of commercial practices, capable of leading in production of technical and commercial bids analysis.
• Communication skills – demonstrable oral and written English communication skills; capable of developing concise, well-analyzed proposal/presentations.
• Organisational – must be able to plan bids and other projects effectively.
• Time Management – manage time efficiently to ensure that multiple/conflicting deadlines are met.
• Strong interpersonal skills – articulate and capable of negotiating.
• Administrative Skills – Microsoft Office especially Word and Excel.
• 3 – 5 years of experience required in a similar proposal development position.
• Ability to maintain strong working relationships with all levels of personnel at Life Health Solutions and group companies to ensure accurate information is provided in all proposals.
• Requires the ability to oversee the work of others, as well as managing expectations and project deadlines.
• Must be able to multi-task, grasp complex concepts, collaborate with subject matter experts, and ultimately present solutions effectively in written and visual format.
• Preferably to have experience in business development or project management.
• Technical writing experience is an advantage.
• Knowledge of the Health and Wellness industry an advantage.

Competencies

• Verbal & written communication and presentation.
• Problem-solving, analysis, and judgement.
• Resilience.
• Organising and coordinating.
• Strong commercial and project management skills.
• Building relationships.
• Customer responsiveness.
• Organisational awareness.
• Drive & energy.
• Excellence orientation.
• Ethical behaviour.

Email: [e-mail]

Closing date: Friday, May 2, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email it to the relevant contact person specified in the job advertisement.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date should consider their application as unsuccessful.