Bid Specialist

Applicable Limited; Johannesburg; Hybrid; ZAR 400,000 - 600,000; Full time

Job summary

A global leader in technology, Applicable Limited is seeking a Bid Office Specialist to manage bids effectively while enhancing our client engagement process. This hybrid role requires a seasoned professional with strong project management skills and expertise in navigating bid complexities. Responsibilities include comprehensive bid management and maintaining strong stakeholder relationships, which are pivotal for success. Ideal candidates will possess a Bachelor's degree and relevant project management experience, coupled with excellent analytical and communication skills.

Qualifications

• Bachelor’s degree or equivalent in Business, Commercial, Business Development.
• Project management experience in the bid process.
• Ability to manage concurrent projects effectively.

Responsibilities

• Manage bids from qualification to submission including all aspects.
• Establish and execute clear plans for each bid.
• Communicate effectively with stakeholders.

Skills

Attention to detail

Risk management

Analytical skills

Project management principles

Communication

Relationship building

Education

Bachelor’s degree in Business or related field

Management Development Program certification

Project management certification

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can continue to grow, belong, and thrive.

Your career here is about believing in yourself and seizing new opportunities and challenges. It’s about expanding your skills and expertise in your current role and preparing yourself for future advancements. That’s why we encourage you to take every opportunity to further your career within our great global team.

Your day at NTT DATA
The Bid Office Specialist is a seasoned subject matter expert, responsible for managing bids from the time that a sales opportunity is qualified in (assessed as a desirable deal for the organization to pursue) to the time that it is won or lost and handed over to the delivery team that will fulfil the project or contract with the client.

This role is required to work on multiple small bids independently (single practices, single offerings) and/or medium bids (multiple practices, multiple offerings) in multiple assigned geographies.

In some instances, this position is required to work on all bid types for a specific geography, for example, a small country.

Key responsibilities:

• Applies a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance.
• Manage all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review.
• Establishes clear and effective plans for each bid and execute in accordance with these plans.
• Effectively manages bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans.
• Ensures that company's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated.
• Keeps an auditable trail of all bid artefacts and records on recognized company systems.
• Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance.
• Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood.
• Manages performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer.
• Facilitates the sourcing of general bid collateral from authorized owners in the business.
• Facilitates the compilation and delivery of all client-facing bid deliverables in accordance with client instructions and requirements as well as company standards.
• Analyzes and deconstructing bid requirements.
• Develops a set of standard templates for less complex bids.
• Tracks tender / RFP process and exact record keeping of strategic dates and information to be provided / presented.
• Tailors the tender response document according to the chosen strategy, ensuring key messages are included.

To thrive in this role, you need to have:

• Seasoned business and financial acumen.
• Seasoned understanding of organization's business model and key functions and offerings.
• Good attention to detail and high quality of work.
• Ability to utilize key systems and tools related to bids.
• Seasoned knowledge of all elements that contribute to bids including geographic scope (number of sites, location of sites), solution scope (number of technologies, lines of business), service scope (number of services, SLAs) and commercial complexity (contractual terms and conditions, pricing models, subcontractors).
• Ability to build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions.
• Seasoned knowledge about the industry including competitors and market trends.
• Seasoned analytical and research skills.
• Effective reporting and presentation skills.
• High level of drive and ability to work under pressure.
• Seasoned understanding of global commerce and business capabilities and policies for global deals.
• Seasoned ability to build and maintain cross functional relationships with a variety of stakeholders.
• Seasoned knowledge of project management principles.
• Excellent ability to work in an everchanging environment.
• Excellent ability to manage concurrent projects and tasks while meeting competing deadlines.
• Seasoned ability in Microsoft Word (tables, formatting, fonts, graphics, etc.).
• Seasoned in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.).

Academic qualifications and certifications:

• Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field.
• Management Development Program certification preferred.
• Relevant project management certification is desirable.

Required experience:

• Seasoned experience managing, coordinating and implementing the bid process successfully.
• Seasoned relevant experience in similar role within a related environment.
• Seasoned experience as a consultant or practitioner.
• Seasoned experience of working in a commercial role involving a significant amount of client interaction.
• Seasoned experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client

Workplace type:

Hybrid Working

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Accelerate your career with us. Apply today