Bid Coordinator

Henry Fagan Consulting Engineers & Project Managers; Johannesburg; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking a Bid Coordinator Intern to join their dynamic team in Johannesburg. This role offers a unique opportunity to gain exposure to various aspects of business operations while supporting the Bid/Finance Team. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks under tight deadlines. Join a company known for its innovative approach and commitment to excellence, where your contributions will help shape the future of project management and engineering. If you are ready to take the next step in your career, this internship is an excellent opportunity for growth and development.

Benefits

Dynamic work environment

Long term career development

Exposure to various aspects of business operations

Competitive remuneration

Qualifications

• 3+ years of experience in a bid office/team with strong attention to detail.
• Proficient in MS Office, especially Word and Excel, with excellent organizational skills.

Responsibilities

• Assist with the compilation of bid documents and maintain bid tracker.
• Interface with clients and consultants, supporting the Bid/Finance Team.

Skills

Attention to detail

Organizational skills

Written communication

Time management

Self-starter

Education

National Diploma or Degree in business, arts, languages

Post Graduate qualification

Tools

MS Office

MS Word

MS Excel

Job description

Henry Fagan Consulting Engineers & Project Managers, a Level 1 B-BBEE company, founded in 1984, is looking for a Bid Coordinator Intern at our offices in Johannesburg.

The practice has been involved in more than 2500 projects (in South Africa and other countries such as UK, USA, Mexico, India, Uganda, Seychelles, Bolivia to name a few) and has won numerous awards.

Why join Henry Fagan?

• Legendary Company with award winning profile
• Iconic Leadership
• Embracing team culture, great people, aspirational goals, changing the world with innovation and excellence

What do we offer you?

• Dynamic work environment.
• Long term career development.
• Exposure to various aspects of business operations.
• Competitive Remuneration

We are a design-focused team with expertise across a wide range of Engineering and Project management specializations. We pride ourselves on providing client satisfaction and a quality professional service, where a high priority for aesthetic values is combined with meticulous attention to detail, no matter how large or small the project.

The work profile for this position includes supporting the Bid/Finance Team, assisting with the compilation of bid documents, gathering of bid information, contacting relevant stakeholders and discussions with internal staff members.

This position reports to the Executive.

Key responsibilities will include:

• Completion, compilation and contribution toward tender documentation and all related deliverables
• Contribution to project data sheets, and project experience documents
• Assist with the set-up of projects on the digital bid platform
• Maintain and update bid tracker
• Interface with clients and consultants where necessary
• Ability to sometimes work independently on certain tasks but always under the guidance of the bid team management
• General Administration tasks
• Other tasks as assigned

The ideal candidate should have:

• National Diploma or Degree in business, arts, languages (or similar)
• Post Graduate qualification will be an advantage.
• At least 3 years’ experience within a bid office/team, producing content/deliverables for bids and packing of bids.
• Experience in the built environment will be an advantage
• Very strong attention to detail and accurate work products
• Be proficient in MS Office, specifically MS Word and MS Excel
• Will confidently build and maintain external and internal business relationships
• Ability to produce clear and logical written communication
• Strong organizational, time and planning skills
• Must be able to manage several tasks simultaneously, and prioritize as necessary
• Self-starter, who can work effectively under tight deadlines
• Be able to demonstrate innovation, actively seeking opportunities and solutions

Experience to include:

• Meticulous attention to detail across all aspects of the bid process and documentation
• Ability to work under tight deadlines with the flexibility to work on several projects concurrently
• Adaptable and flexible; composed under pressure while managing competing demands
• Good leadership and management skills.
• Self-driven, ethical, assertive, and delivery oriented.
• Able to lead a bid team to deliver exceptional results.
• Valid driver’s license

Only short-listed candidates will be contacted. Should you not receive any communication after two weeks of closing date, kindly consider your application as unsuccessful.