Auxiliary Service Officer

EdUpStairs; Pretoria; On-site; ZAR 214,000 - 261,000; Full time

Job summary

The Department of Land Reform and Rural Development in Pretoria is seeking a detail‑oriented cadastral clerk to manage cadastral documents, diagrams and survey records and to provide information to clients. The role requires a Grade 12 certificate and emphasizes accuracy, computer literacy and strong interpersonal skills.

You will process documents, archive files, scan and capture data, and ensure correctness while delivering reliable service within a government environment.

Qualifications

• Grade 12 certificate required.
• No experience required.
• Computer literacy.
• Basic understanding of maps and cadastral documents.
• Good interpersonal relations.
• Good communication (verbal and written).
• Computer software.
• Good organising.
• Above average attention to detail.

Responsibilities

• Process documents for cadastral requirements.
• Receive and register diagrams, general plans, sectional titles and survey records.
• Reproduce cadastral documents for the registration copies.
• Administer cadastral documents.
• Make 'dummy trips' and 'mark out' boards for all document vaults.
• Ensure that worn-out hanging strips are replaced, and damaged documents are repaired.
• Provide cadastral information to internal and external clients.
• Extract and deliver documents requested by staff manning and public counters on behalf of external clients.
• Supply cadastral information to external clients.
• Capture cadastral data.
• Capture alpha-numeric data from cadastral documents into the database.
• Correct captured errors/omissions in data when requested.
• Scan cadastral documents.
• Scan all newly approved cadastral documents.
• Attend to all requests and projects for rescans, missing images, Client Service Centre and other divisions.
• Archive cadastral documents.
• Prepare and file all these documents in their respective documents' vaults.
• Conduct a random check of the state of filing as well as the state of documents.
• Archive newly approved cadastral documents and refill old documents.
• Insert mark out boards and dummy trips in the place of extracted documents.

Skills

Interpersonal relations

Verbal and written communication

Computer literacy

Organising

Attention to detail

Education

Grade 12 Certificate

Job description

Department of Land Reform and Rural Development

Government sphere National department

Province National

Reference number 3/1/1/1/2026/327

R237 453 per annum (Level 05)

Requirements

• Minimum requirements: Applicants must be in possession of a Grade 12 Certificate.
• No experience required.
• Job related knowledge: Computer literacy.
• Basic understanding of maps and cadastral documents.
• Job related skills: Good interpersonal relations.
• Good communication (verbal and written).
• Computer software.
• Good organising.
• Above average attention to detail.

Key duties and responsibilities

• Process documents for cadastral requirements.
• Receive and register diagrams, general plans, sectional titles and survey records.
• Reproduce cadastral documents for the registration copies.
• Administer cadastral documents.
• Make 'dummy trips' and 'mark out' boards for all document vaults.
• Ensure that worn-out hanging strips are replaced, and damaged documents are repaired.
• Provide cadastral information to internal and external clients.
• Extract and deliver documents requested by staff manning and public counters on behalf of external clients.
• Supply cadastral information to external clients.
• Capture cadastral data.
• Capture alpha-numeric data from cadastral documents into the database.
• Correct captured errors/omissions in data when requested.
• Scan cadastral documents.
• Scan all newly approved cadastral documents.
• Attend to all requests and projects for rescans, missing images, Client Service Centre and other divisions.
• Archive cadastral documents.
• Prepare and file all these documents in their respective documents' vaults.
• Conduct a random check of the state of filing as well as the state of documents.
• Archive newly approved cadastral documents and refill old documents.
• Insert mark out boards and dummy trips in the place of extracted documents.

Enquiries

Government vacancies may require a completed Z83 form. Always follow the documents and submission instructions in the vacancy advertisement.