Audit Administrator

The Legends Agency; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A professional service firm in Gqeberha seeks an Audit Administrator to provide administrative support to the audit department. Responsibilities include managing timesheets, training arrangements, and ensuring compliance with quality management standards. Candidates should have Grade 12 education, strong organisational skills, and experience in a similar role. Proficiency in Microsoft Office and GreatSoft is advantageous.

Qualifications

• Experience working in an audit department in an administrative role.
• Communication (verbal and written) is essential.
• Attention to detail and confidentiality are crucial.

Responsibilities

• Provide administrative support to the audit department.
• Check and approve weekly timesheets for the audit department.
• Arrange training for the audit department.

Skills

Organisational skills

Filing accuracy

Teamwork

Time management

Client service skills

Education

Grade 12

Tools

Microsoft Office (advanced level)

GreatSoft

Job description

JOB DESCRIPTION

Job Title: Audit Administrator

Department: Audit

Reports to: Director / Training Officer

Short Summary of the role: Ensure that adequate administrative support is provided to the audit department and the training officer.

Academic Qualifications Required: Grade 12

Skills, Competencies, and Experience Required:

• Organisational skills
• Filing accuracy
• Teamwork
• Time management
• Client service skills

Experience: Experience working in an audit department in an administrative role.

Competencies:

• Communication (verbal and written)
• Confidentiality
• Attention to detail
• Ability to handle pressure and a high workload

Required Computer Package: Microsoft Office (advanced level). GreatSoft (advantageous).

Key Duties and Responsibilities:

Audit Department:

• Check and approve weekly timesheets for the audit department.
• Link task codes to clients for timesheets.
• Approve travel and overtime claims.
• Pull tax documents from EFILING for clerks.
• Do deed searches for the firm.
• Arrange training for the audit department.
• Prepare weekly WIP reports.
• Plan all audits and review jobs.
• Plan stock counts.
• Handle referral counts, quotes, etc.
• Arrange travel for audit staff (allowances, accommodation, car rental, flights).
• Request bank confirmations from the confirmation authority.
• Confirm start dates of audits.

GreatSoft:

• Create tasks and fees.
• Add new task codes.
• Add and terminate staff in GS.
• Update staff charge-out rates.
• Pull monthly timesheet reports from managers and directors.
• Print WIP reports for directors.

Auditor General:

• Handle invoicing.
• Send statements and follow up on debtors.

Company Vehicles:

• Maintain up-to-date logbooks for PKF(PE) vehicles.
• Establish procedures for when not in the office.
• Maintain vehicle maintenance records, conduct inspections, organize services, and prepare monthly reports including scan logbooks, scheduled maintenance, and kilometers.
• Manage petrol cards.
• Ensure all drivers have valid licenses on file.

Compliance:

• Ensure compliance with the firm's System of Quality Management (SOQM), policies, and procedures.
• Adhere to the Employee Code of Conduct, HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity: Support directors and the audit department.

Level of Independence: Work independently.