Ath / Ao / 14 / 04 / 2022 Athlone Local Office – Admin Officer

Legal Aid South Africa; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Legal Aid South Africa is seeking an Administrative Support professional to provide essential support to the Local Office. The role involves maintaining records, assisting legal staff, and ensuring efficient office operations. Candidates should have a Grade 12 certificate and relevant administrative experience, with opportunities for career growth within a reputable organization.

Qualifications

• 12 months' practical office administrative experience.
• Good written and verbal communication skills.

Responsibilities

• Maintain the record-keeping and filing system accurately.
• Take accurate minutes of meetings.
• Assist the Paralegal, Attorneys, Executive PA, and stakeholders.

Skills

Communication

Professional report writing

Education

Grade 12 certificate

Diploma or Degree in Administration/Finance

Job description

Legal Aid SA is a National Public Entity and a key contributor to South Africa's constitutional democracy, providing quality legal services to indigent and vulnerable persons.

Organization Overview

The organisation has a national footprint in all nine provinces and is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years.

We offer an exciting Employment Value Proposition with opportunities for development, career growth, and an inspiring workplace.

Position Details

Applications are invited from interested persons to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Athlone.

Position Purpose

To provide administrative support to the Local Office in accordance with Legal Aid SA policies, procedures, and standards.

Key Outputs

1. Conduct oneself professionally and with dignity.
2. Maintain the record-keeping and filing system accurately as per SOPs.
3. Take accurate minutes of meetings.
4. Assist the Paralegal, Attorneys, Executive PA, and stakeholders.
5. Handle and pay bills efficiently and accurately.
6. Maintain and issue stationery following Legal Aid SA procedures.
7. Monitor and maintain the inventory of assets within the Land Rights Management Unit.
8. Coordinate and distribute reports and documentation for the Land Rights Management Unit.
9. Ensure monthly reconciliation of physical assets with office lists.
10. Maintain registers, including fixed assets, tools, and equipment.
11. Maintain office equipment, computer points, and telephone lines.
12. Arrange meetings as requested by senior staff.
13. Ensure quarterly leave reconciliations are completed as per format.

Skills, Knowledge, and Attributes

Recognized Grade 12 certificate plus a Diploma or Degree in Administration/Finance, with 12 months' practical office administrative experience. Good written and verbal communication skills, and professional report writing skills.

Salary and Application Details

Level 5 salary (R.00) plus benefits per annum. Submit a detailed CV reflecting practical application of the position outputs and competencies by 04 May, quoting reference ATH / AO / 14 / 04 / in the subject line, either via email or apply online at [application link].

Legal and Equity Statements

Legal Aid SA promotes employment equity and reserves the right to withdraw posts or not make an appointment if it serves the organisation's interests.