Assistant to the Director

Rhodes University; Oos-Kaap; On-site; ZAR 540,000; Full time

Job summary

A higher education institution in South Africa is seeking an Assistant to the Director in the People and Culture division. The role involves providing specialized project and administrative support. Candidates should have a relevant degree and three years of experience, particularly in administrative roles at senior levels. This permanent position offers an annual salary of approximately R401,952 and encourages applications from diverse backgrounds.

Qualifications

• Three years of relevant administrative experience.
• Experience working for senior roles.
• Human-resource-related experience with HR management systems.

Responsibilities

• Provide project, organisational, and administrative support.
• Coordinate and execute complex administrative processes.
• Handle queries from staff and public.

Skills

Multitasking

Report writing

Data analysis

Communication with staff/public

Education

B. Degree (NQF level 7) in Human Resources or equivalent

Job description

Assistant to the Director (Grade 11)

People and Culture

The division of People and Culture invites suitably qualified candidates to join their team.

Main Objectives

To provide specialised project, organisational, and administrative support to the Director and the Division.

The Requirements

A B. Degree (NQF level 7, preferably in human resources) or equivalent plus approximately three (3) years relevant experience, including:

• Previous administrative experience in an electronic environment involving planning, coordinating, and executing high-level and complex administrative processes and projects, with a high degree of multitasking
• Experience working for someone in a senior role (Directorate level)
• Experience handling queries from staff and members of the public
• Experience writing reports and data analysis
• Human-resource-related administrative experience working with an HR management information system (advantageous)

Application Process

Prospective candidates should read the job profile for further information and ensure all relevant documentation is submitted.

The following documents are required:

• A comprehensive CV and relevant qualifications, including:
• Reasons for leaving current and previous jobs
• Referees who are or were your direct line managers, including their name, title, designation, and contact information (phone and email)

A strong, succinct motivation outlining your interest in the position and your suitability based on the job requirements

Please note: No hand-written applications will be considered. Applications must be submitted via our website and online recruitment system. Incomplete submissions or responses may lead to disqualification.

For inquiries, contact 046 603 7266.

Selection Process (provisional date):

• Short-listing meeting scheduled for 14 August 2025
• The process includes assessment/presentation and interview
• Shortlisted candidates will be notified of interview dates

Remuneration (Grade 11):

Basic Pensionable Salary: R401,952 per annum

Cost to Company: approximately R539,645 per annum

Applications will be treated in strict confidence. This is advertised as a permanent position, but a fixed-term contract of at least three years may be offered. The University reserves the right not to fill the position. Employment checks will be conducted on recommended candidates.

Closing Date: 30 July 2025

Applications may close earlier if a high volume is received. Submit early to be considered. If not contacted within 30 days, consider your application unsuccessful.

Our values include Diversity, Integrity, Respect, Excellence, Collegiality, and Compassion. We encourage applications from underrepresented groups, persons with disabilities, and spouses/partners of staff, in line with employment equity and immigration laws.