Assistant To Marketing Manager

Tower Group South Africa (Pty) Ltd; Durban; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking an Assistant to the Marketing Manager to provide vital support to the marketing team. This role involves managing supplier relationships, coordinating marketing events, and ensuring efficient office administration. The ideal candidate will have a keen eye for detail and strong organizational skills, enabling them to contribute effectively to the team's success. If you are a self-starter with a passion for marketing and a commitment to quality, this is an exciting opportunity to enhance your career in a dynamic environment.

Qualifications

• 5+ years of administration experience required.
• Degree or diploma in a relevant field is essential.

Responsibilities

• Provide professional assistance to the Marketing Department.
• Manage supplier relationships and procurement processes.
• Assist with event coordination and marketing tasks.

Skills

Customer Service

Attention to Detail

Communication

Planning and Organisation

Taking Initiative

Education

Degree or National Diploma (3-year)

Tools

Microsoft Suite

Job description

Job Title : Assistant to Marketing Manager

Reporting to : Marketing Manager

1. Job Purpose

To provide efficient and professional assistance to the Marketing Department and support to the Head Office Marketing Team.

2. Critical Success Factors

Customer Service

• Updating and maintaining the franchise pricelist for marketing items, corporate clothing, and stores sales aids items;
• Receiving and processing orders for all franchise personalized items (e.g. business cards, TC quote pads etc.) and other branded elements as approved.

Office Administration

• Ordering and controlling merchandise for stores items, sales aids;
• Developing and maintaining relationships with suppliers who provide branded items;
• Setting up supplier meetings, requesting quotations and negotiating costs from authorized suppliers in order to fulfil procurement requirements;
• Acting as the marketing department point-of-contact for all franchise queries and directing calls appropriately;
• Opening new credit applications for suppliers;
• Processing monthly invoices for submission to accounts department and handling any queries;

Event Assistance

• Assisting the Marketing team with events, booking venues and ordering marketing material;
• Responsible for admin relating to golf days, events, and activations;
• Ordering, packing, and dispatching all items to be used at shows/exhibitions to ensure that they are available when required;
• Assisting franchises with booking space at smaller events;
• Assisting with booking and coordinating photo shoots and video opportunities for shows, website, TV and print adverts;

Marketing Support

• Assisting team members with day-to-day marketing tasks;
• Assisting with the collation of information for promotional literature;
• Updating and maintaining the marketing department’s documentation and databases;
• Working with relevant sponsors to arrange and conduct the sponsorship event in line with the approved budget;
• Attending marketing meetings, taking, and distributing minutes;

Franchise/Agent Marketing and Advertising Support

• Assisting the Marketing team where needed;
• Identifying brand standards for all items required by the franchise network and monitoring the implementation thereof;
• Receiving and submitting advertising and branding requests in line with corporate identity to the Marketing Manager and graphic designers for approval;
• Coordinating and processing purchase requisitions for RSA and International franchise showrooms;

Contributing to Team Success

• Actively participating as a member of a team to move the team toward the completion of team goals;
• Sharing important or relevant information with the team;
• Adhering to the team’s expectations and guidelines;
• Demonstrating personal commitment to the team;

Attention to Detail

• Accurately and carefully following established procedures for completing tasks;
• Showing concern for all aspects of the job to ensure that the results are free from errors, omissions, and defects;
• Initiating action to correct problems or notifying others of issues as appropriate;

Building Strategic Working Relationships

• Seeking opportunities to proactively build effective working relationships with other people;
• Probing for and providing information to clarify situations;
• Placing higher priority on team or organizational goals than on own goals;
• Gaining agreement from colleagues to support ideas or take team-oriented action;

Communication

• Clearly conveying information and ideas to colleagues;
• Interacting effectively with colleagues, and/or external parties to ensure a shared understanding is created;
• Ensuring that all written information is clear and concise;

Planning and Organisation

• Effectively managing time to ensure that tasks are completed timeously and efficiently;
• Effectively allocating own time to complete work;
• Taking advantage of available resources to complete work efficiently;
• Determining project/assignment requirements by breaking them down into tasks, identifying deadlines, developing timelines and milestones to ensure timely completion;
• Using time effectively and preventing distractions from interfering with work completion;

Follow-up

• Building due dates into assignments and task delegations and communicating milestones and expected results;
• Scheduling effective meetings to review progress and share information; getting feedback on results from those directly involved;
• Meeting with management as and when required to review the results of scheduled projects and tasks;

Taking Initiative

• Taking appropriate action when confronted with a problem or when made aware of a situation;
• Implementing new ideas or potential solutions without prompting;
• Taking action that goes beyond job requirements in order to achieve objectives;

Key Skills, Knowledge and Experience

• Degree or National Diploma (3-year) or equivalent;
• At least 5 years of Administration experience;
• Knowledge of Microsoft Suite essential;
• Good attention to detail and able to produce work of a high quality;
• Highly organized with the ability to follow tasks through to completion;
• Self-starter – has the ability to work unsupervised and manage own time and activities;