Assistant to CEO / Personal Assistant

FROGG Recruitment; Johannesburg; On-site; ZAR 180 000 - 300 000; Full time

Job summary

An innovative firm is seeking a dedicated Personal Assistant to the CEO, who will provide essential executive support and manage various administrative tasks. This role involves organizing meetings, handling travel arrangements, and assisting with tender documentation. The ideal candidate will have a solid background in personal assistance, particularly within the engineering or manufacturing sectors. If you thrive in a fast-paced environment and are passionate about supporting leadership, this position offers a unique opportunity to make a significant impact in a dynamic organization.

Qualifications

• Minimum 5 years of experience as a Personal Assistant in relevant sectors.
• Strong skills in Excel, MS Office, and PowerPoint are essential.

Responsibilities

• Provide executive support to the CEO, including diary management and meeting coordination.
• Handle travel arrangements and compile tender documents.

Skills

Excel

MS Office

PowerPoint

Personal Assistant experience

Tender compilation

Education

Matric

Relevant secretarial tertiary qualification

Job description

Assistant to CEO / Personal Assistant
Chamdor, Krugersdorp, Gauteng

Our Client in Chamdor, Krugersdorp, Gauteng is looking for a Personal Assistant to the Managing Director. The role involves personal assistant duties, office management, tenders, reports, logistics, and documentation. Project Administration or Project Co-ordination experience is an added bonus.

Salary: Negotiable

Qualification Requirements:

1. Matric and relevant secretarial tertiary qualification (advantageous)
2. Excellent in Excel, MS Office, and PowerPoint
3. Minimum 5 years Personal Assistant experience from the Engineering, Manufacturing, Technical, or related sectors (Blue collars and white collars)
4. Experience in compiling tenders

Job Responsibilities:

1. Provide executive and administrative support to the CEO
2. Executive PA duties including diary management, coordinating meetings, conferences, and functions
3. Answer telephones and screen calls for the CEO's office
4. Arrange travel arrangements and bookings (local and international)
5. Execute typing of correspondence, documents, quotes, and minutes of meetings
6. Assist with compiling tender documents (training to be supplied)
7. Log onto tender portals and reliably download documents
8. Correspond with all outsourced suppliers regarding quotes and queries
9. Address customer queries and complaints by recording and responding
10. Proofread and check all documents for spelling and grammar before distribution
11. Organize internal and external meetings on behalf of the Directors, ensuring all necessary requirements are met (e.g. meeting venue, equipment, presentations, prepare agendas)