ASSISTANT SCM PRACTITIONER : BID & CONTRACT ADMINISTRATION

Breede Valley Municipality; Worcester; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading municipality in South Africa is seeking a dedicated individual for the role of Contract Administrator. This position involves managing administrative services within the Contract Administration Section, ensuring compliance with various legislative frameworks, and liaising with stakeholders to enhance service delivery. The successful candidate will play a crucial role in verifying bid documents, managing purchase orders, and maintaining contract registers.

Qualifications

• Experience in contract administration and compliance with legislative frameworks.
• Strong organizational and administrative skills.
• Ability to liaise effectively with various stakeholders.

Responsibilities

• Verify bid documents and manage purchase order procedures.
• Compile and update contract and SLA registers.
• Ensure compliance with MFMA reporting requirements.

Skills

Coordination

Compliance

Stakeholder Management

Administrative Skills

Job description

Job Purpose : Responsible for administrative services to the Contract Administration Section in accordance with the legislative framework.

Duties : Responsible for the coordination, control, and adherence to various legislative frameworks. Key responsibilities include:

1. Verifying bid documents
2. Managing procedures related to generating purchase orders
3. Compiling and updating contract and Service Level Agreement (SLA) registers
4. Administering deviations
5. Performing administrative duties related to stakeholder and supplier performance
6. Liaising with stakeholders regarding service delivery requests and administration
7. Ensuring compliance with MFMA reporting requirements
8. Providing system support and capacity building to stakeholders
9. Handling complex requests from user departments related to products, suppliers, or budgets
10. Coordinating and controlling the distribution of contract documents to statutory bodies with approval from immediate superior
11. Adhering to health and safety policies in accordance with OHS standards