Assistant Manager / House Administrator

Zeebra Junction Specialist Recruitment; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An established non-profit organization is seeking an Assistant Manager / House Administrator with a strong hospitality background. This role involves providing essential administrative, bookkeeping, and payroll support to ensure smooth operations. The ideal candidate will possess strong mathematical and logical thinking skills, along with excellent communication and organizational abilities. You will be responsible for managing payroll data, overseeing financial transactions, and assisting with HR-related queries. Join a dedicated team committed to making a difference in the community while enjoying a fulfilling career in a supportive environment.

Qualifications

• Strong background in hospitality and administration required.
• Experience in bookkeeping and HR support is a plus.

Responsibilities

• Provide administrative and payroll support to the Facility Manager.
• Manage bookkeeping, invoicing, and financial reconciliations.

Skills

Mathematical skills

Logical thinking skills

Communication skills

Organizational skills

Integrity

Confidentiality

Education

Matric Certificate

Higher Education Certification or Diploma

Tools

Palladium

Job description

OVERVIEW: My Client in Johannesburg - A non-profit organisation is urgently recruiting for an Assistant Manager / House Administrator, specifically with a strong Hospitality Background.

POSITION SUMMARY: The position renders general administrative, bookkeeping and payroll support to the Facility Manager.

PETENCIES REQUIRED (MUST HAVE):

1. Mathematical skills
2. Logical thinking skills
3. Communication skills
4. Organizational and administrative skills
5. Honesty and integrity
6. Ability to maintain confidentiality

PETENCIES DESIRED (NICE TO HAVE):

1. HR Experience
2. Bookkeeping Experience
3. HSE Knowledge
4. Administration Coordination

EDUCATION REQUIREMENTS:

1. Matric Certificate
2. Higher Education Certification or Diploma - required

GENERAL DESCRIPTION – JOB PURPOSE: To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries.

GENERAL DUTIES AND RESPONSIBILITIES:

• Accounting
• Petty cash
• Reconciliation
• Replenishment and Control
• SASSA pocket money
• Weekly banking
• Charity shop banking and reconciliation
• Donations reconciliation and banking
• Receipt of cash donations & foreign donations banking
• Debtors management and monthly follow-up
• Invoicing of resident fees, nappies, electricity and other items which may occur
• Issue statements of account to residents and ensure that it is settled promptly
• Assist with annual budgeting
• Loading of orders on Palladium
• Arrange the authorization of invoices for the House
• General bookkeeping support – Palladium
• Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget
• HR support & filing
• Payroll time sheets & payroll queries
• HR-related queries re employment contracts and filing thereof on personnel files
• Clocking system management
• Disciplinary issues coordination
• Recordkeeping of training
• Reception & fleet management
• House fleet management
• Petrol card monitoring
• Tracker monitoring
• Vehicle service monitoring
• Reception management, staff rostering and administration processes
• Health and safety – secretarial role
• House forum member and meeting coordinator
• Filing and admin compliance
• Administrative support
• Ensure that source documents and other relevant paperwork is filed correctly
• Provide administrative compliance and support with TPAs and certifications
• Protection of information and source documents and uploading thereof
• Ensure compliance with internal audits
• Upkeep of Resident database
• Procurement & stock control
• Keep track and purchase new supplies as required
• Obtain 3 quotes for purchases
• Track budget and spending per department
• Processing of supplier invoices – raising purchase orders

Applicants should note that only shortlisted candidates will be contacted.